Public Service Office Assistant - Front Desk & Records

Washington State Health Care Authority; Tacoma (WA); On-site; USD 43,000 - 57,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave

Public employee benefits

Job summary

Washington State Department of Corrections seeks an Office Assistant 3 in the Community Corrections Division for the Tacoma Field Office, 1016 S 28th St, Tacoma, WA 98409. The role handles file management, front desk duties, and clerical tasks with standard business hours.

Requirements include a high school diploma or GED and six months of clerical experience with basic Microsoft Office knowledge. The department emphasizes public service, equity, and a safe, humane corrections environment.

Qualifications

• High school diploma or GED equivalent.
• Six months of clerical experience with basic knowledge of Microsoft Office (Word, Outlook, Excel).

Responsibilities

• Manage and maintain electronic and physical files.
• Database entry and retrieval from OMNI and OnBase.
• Archive closed DOC field files.
• Provide front desk reception on a rotational basis.
• Greet and direct clients, the general public, and stakeholders.
• Manage a multi-line phone system.
• Receive equipment and supplies from vendors.
• Provide general office support in multiple areas.
• Process incoming/outgoing mail.
• Miscellaneous clerical duties.
• Other duties as assigned.

Skills

Clerical experience

Microsoft Office

Reception duties

Education

High school diploma or GED

Tools

OMNI system

OnBase

Job description

Washington State Department of Corrections seeks an Office Assistant 3 in the Community Corrections Division for the Tacoma Field Office, 1016 S 28th St, Tacoma, WA 98409. The role handles file management, front desk duties, and clerical tasks with standard business hours.

Requirements include a high school diploma or GED and six months of clerical experience with basic Microsoft Office knowledge. The department emphasizes public service, equity, and a safe, humane corrections environment.