Administrative Specialist I — Office & Events Support

Clallam County, WA; Port Angeles (WA); On-site; USD 38,000 - 45,000; Full time

Job summary

Washington State University Clallam County Extension is seeking a general clerical and administrative support specialist under the Director. The role covers reception, data entry, records handling, scheduling, and event logistics to support program coordinators.

The position emphasizes confidentiality, accuracy, and effective communication with internal and external customers, including outreach support and volunteer coordination.

Qualifications

• Fulfills broad range of general clerical and administrative tasks with confidentiality.
• Provides reception and customer service and maintains records and databases.
• Schedules meetings, manages calendars, and coordinates events and logistics for program coordinators.

Responsibilities

• Answer telephones, screen calls, and direct inquiries.
• Open, stamp, sort, and distribute mail.
• Maintain and organize files, records, and databases.
• Schedule meetings and reserve conference rooms; manage calendars.
• Assist program coordinators with volunteer tracking and event planning.
• Assist with outreach communications and proofreading work.

Skills

Reception & customer service

Data entry

Calendar management

Records management

Communication

Event planning

Volunteer management

Proofreading

Confidentiality

Office administration

Education

High school diploma/GED

Tools

Microsoft Office Suite

Volunteer management software

Data entry systems

Job description

Washington State University Clallam County Extension is seeking a general clerical and administrative support specialist under the Director. The role covers reception, data entry, records handling, scheduling, and event logistics to support program coordinators.

The position emphasizes confidentiality, accuracy, and effective communication with internal and external customers, including outreach support and volunteer coordination.