Public Sector Buyer & Procurement Specialist

Stearns-County,-Mn; Waite Park (MN); On-site; USD 40,000 - 48,000; Full time

Job summary

Stearns County is seeking a procurement professional to provide technical support and assist in the procurement process, purchase orders, asset management, and contract administration. You will work with vendors and manage department budgets to deliver the best service to the public.

The role requires a high school diploma or associate degree with related experience, CPPB certification within three years, and proficiency in MS Office and ERP systems. Normal hours are 8:00 a.m.

Qualifications

• High school graduate or equivalent; Associate’s degree and three years of progressively related experience OR seven years of progressively related experience.
• Must achieve CPPB certification within three years of hire date.
• Experience using Microsoft Office Suite; familiarity with ERP systems.
• Knowledge of purchasing laws, statutes, policies and procedures and accounting principles.
• Valid Minnesota Driver's License or ability to obtain within 30 days of employment.

Responsibilities

• Process purchase orders and secure best value for the county.
• Receive requisitions; solicit quotes; place orders with best products and prices.
• Manage routine procurement solicitations including bidding and contract administration for limited goods and services.
• Adhere to federal/state laws, county policy and procedures.
• Coordinate contract review with the Attorney when appropriate.
• Resolve disputes between suppliers and departments over quality or delivery.
• Research new products and substitutions to optimize purchases.
• Promote County P-Card use for large purchases and travel; convert vendor payments to P-Card where appropriate.
• Maintain records in the county financial system; data entry and reporting.
• Maintain list of approved vendors; ensure contracts include terms and conditions.
• Manage vendor accounts and ensure accurate terms and authorizations.
• Maintain bid prices to align with department budgets.
• Arrange travel and lodging for training and conferences.
• Assist with sorting packages to verify order origin and credit verification.
• Assist with departmental procedure writing and training.
• Attend work regularly and on time.

Skills

Vendor relations

Budgeting

Communication

Attention to detail

Education

Associate's degree or higher

CPPB certification within 3 years

Tools

Microsoft Office

ERP systems

Job description

Stearns County is seeking a procurement professional to provide technical support and assist in the procurement process, purchase orders, asset management, and contract administration. You will work with vendors and manage department budgets to deliver the best service to the public.

The role requires a high school diploma or associate degree with related experience, CPPB certification within three years, and proficiency in MS Office and ERP systems. Normal hours are 8:00 a.m.