Procurement Analyst

City of St. Cloud; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of St. Cloud is seeking a Procurement Analyst to support procurement operations, ensuring transparency, efficiency, and accountability in the use of public resources.

You will provide administrative and analytical support to the Procurement Manager with a strong emphasis on contract administration. The ideal candidate is organized, proactive, and ready to own assignments, improve processes, and contribute to public service excellence.

Qualifications

• Bachelor’s degree in business with major course work in procurement, inventory control or closely related field.
• CPPB or NIGP-CPP professional certification required.
• Five years of professional experience in procurement.
• Contract experience required with knowledge of public procurement and contract processes.
• Valid Florida driver’s license required.

Responsibilities

• Develops and issues solicitation documents with great attention to accuracy and detail (ITB, RFP, RFQ).
• Performs contract administrative duties for ongoing contracts.
• Facilitates meetings such as pre-bid and pre-proposal conferences, site visits, bid openings and evaluation committee meetings.
• Evaluates bidders’ responsiveness and makes award recommendations to the Director.
• Drafts contracts, amendments, extensions and terminations to ensure compliance.
• Prepares City Council agenda items and resolutions.
• Participates in training of departments and vendors on procurement processes and systems.
• Participates in system/process improvements and interprets technical information for planning work.
• Maintains a contract register and monitors contractor progress and issues.
• Performs other duties as required.

Education

Bachelor’s degree in business with procurement

CPPB certification

NIGP-CPP certification

Job description

We're Hiring: Procurement Analyst

Join our team as a Procurement Analyst and play an important role in supporting the City’s procurement operations while helping ensure transparency, efficiency, and accountability in the use of public resources.

We are seeking a detail-oriented, proactive professional to provide administrative and analytical support to the Procurement Manager, with a strong emphasis on contract administration. This position offers considerable independence and the opportunity to take ownership of assignments, improve processes, and contribute to the City's commitment to excellence in public service.

Our City Values in Action:

• Accountability: Demonstrate integrity, accuracy, and transparency while ensuring responsible stewardship of public resources.

• Empowerment: Take initiative, exercise sound judgment, and confidently manage assigned responsibilities with considerable independence.

• Innovation: Seek opportunities to improve processes, enhance efficiency, and bring forward creative solutions.

• Ownership: Take pride in your work, follow assignments through to completion, and deliver dependable, high-quality results.

Position Details

• Reports to: Procurement Manager

• Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

• Focus: Administrative and analytical support, with an emphasis on contract administration.

If you are organized, resourceful, and motivated to make a meaningful contribution to local government, we invite you to bring your skills, ideas, and commitment to public service to our team!

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Develops and issues solicitation documents with great attention to accuracy and detail. Methods of solicitation include Invitation to Bid (ITB), Request for Proposal (RFP), Request for Qualifications (RFQ) and other methods deemed in the best interest of the City of St. Cloud.
• Performs contract administrative duties for ongoing contracts.
• Facilitates public meetings, including but not limited to, pre-bid and pre-proposal conferences, site visits, bid openings and evaluation committee meetings.
• Evaluates responsiveness and responsibility of bidders and proposers and makes award recommendations to the Director.
• Drafts contracts, contract amendments, extensions and terminations to ensure compliance with contract requirements.
• Prepares City Council agenda items and resolutions.
• May participate in formal training of departments and vendors related to procurement processes, systems and contract management.
• Participates in the continuous improvement of systems, processes and procedures.
• Interprets technical, policy and regulatory information to plan and coordinate work.
• Maintains a contract register that provides historical information on the status of contracts; monitors the progress of contractors against contract requirements and deadlines; brings non‑performance issues to the attention of the contractor and the Procurement Manager, makes recommendations on remedial actions.
• Performs other duties as required.

Bachelor’s degree in business with major course work in procurement, inventory control or closely related field or an equivalent combination of education, training and experience.

Professional certification as Certified Professional Public Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP-CPP) required at a minimum.

Five years of professional experience in Procurement.

Contract experience required, with a thorough knowledge of public procurement as it relates to the contract solicitation process, contract development and contract administration.

Must possess and maintain a valid state Florida Driver’s License with an acceptable driving history.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to communicate. The employee is frequently required to remain stationary. The employee is occasionally required to remain stationary; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Mathematics

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Language Ability

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.

Reasoning

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.