Public Sector AP & Voucher Specialist

State of Indiana; Indianapolis (IN); Sur place; USD 35 000 - 43 000; Plein temps

Avantages offerts par ce poste

Free Parking

LinkedIn Learning access

Education Reimbursement

Résumé du poste

The State of Indiana is seeking an Invoice and Voucher Processor to record receipts and create compliant AP vouchers in PeopleSoft Financials. You will ensure PO, receipt, and invoice alignment, support timely payments, and maintain audit-ready documentation in a central Indiana office.

Role requires broad knowledge of public and government accounting principles, budget preparation, and policy compliance, with opportunities for growth and professional development in a federal/state context.

Qualifications

• Broad knowledge of theories, principles, and practices of public accounting.
• Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping.
• Broad knowledge of agency function and organization.
• Broad knowledge of automated accounting systems.
• Ability to solve standard accounting problems.
• Ability to evaluate and recommend modifications to existing accounting policy and procedures.
• Ability to prepare and interpret financial statements and reports.
• Ability to assist in budget preparation.

Responsabilités

• Enter standard, PO, and non-PO vouchers in PeopleSoft.
• Validate vendor information, chartfields, and accounting distributions.
• Attach required supporting documentation (invoices, receipts, approvals).
• Apply correct payment terms and schedules.
• Perform three-way match (PO, receipt, invoice) when applicable.
• Resolve match exceptions and discrepancies.
• Verify budget availability and correct funding sources.
• Ensure compliance with state procurement and AP policies.
• Submit vouchers into workflow for supervisory or fiscal approval.
• Monitor voucher status and follow up on pending approvals.
• Communicate with departments to resolve missing or incorrect information.
• Confirm vendor status and W-9 compliance.
• Review payment batches for accuracy before final processing.
• Run voucher and payment queries (e.g., open vouchers, pending approvals).
• Assist with month-end AP accruals and reconciliation.
• Maintain audit-ready documentation.

Connaissances

Public accounting concepts

Government accounting

Financial statement analysis

Budget preparation

Arithmetic accuracy

Outils

PeopleSoft Financials

Vendor Maintenance processes

Description du poste

The State of Indiana is seeking an Invoice and Voucher Processor to record receipts and create compliant AP vouchers in PeopleSoft Financials. You will ensure PO, receipt, and invoice alignment, support timely payments, and maintain audit-ready documentation in a central Indiana office.

Role requires broad knowledge of public and government accounting principles, budget preparation, and policy compliance, with opportunities for growth and professional development in a federal/state context.