Invoice and Voucher Processor

State of Indiana; Indianapolis (IN); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Free Parking

LinkedIn Learning access

Education Reimbursement

Job summary

The State of Indiana is seeking an Invoice and Voucher Processor to record receipts and create compliant AP vouchers in PeopleSoft Financials. You will ensure PO, receipt, and invoice alignment, support timely payments, and maintain audit-ready documentation in a central Indiana office.

Role requires broad knowledge of public and government accounting principles, budget preparation, and policy compliance, with opportunities for growth and professional development in a federal/state context.

Qualifications

• Broad knowledge of theories, principles, and practices of public accounting.
• Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping.
• Broad knowledge of agency function and organization.
• Broad knowledge of automated accounting systems.
• Ability to solve standard accounting problems.
• Ability to evaluate and recommend modifications to existing accounting policy and procedures.
• Ability to prepare and interpret financial statements and reports.
• Ability to assist in budget preparation.

Responsibilities

• Enter standard, PO, and non-PO vouchers in PeopleSoft.
• Validate vendor information, chartfields, and accounting distributions.
• Attach required supporting documentation (invoices, receipts, approvals).
• Apply correct payment terms and schedules.
• Perform three-way match (PO, receipt, invoice) when applicable.
• Resolve match exceptions and discrepancies.
• Verify budget availability and correct funding sources.
• Ensure compliance with state procurement and AP policies.
• Submit vouchers into workflow for supervisory or fiscal approval.
• Monitor voucher status and follow up on pending approvals.
• Communicate with departments to resolve missing or incorrect information.
• Confirm vendor status and W-9 compliance.
• Review payment batches for accuracy before final processing.
• Run voucher and payment queries (e.g., open vouchers, pending approvals).
• Assist with month-end AP accruals and reconciliation.
• Maintain audit-ready documentation.

Skills

Public accounting concepts

Government accounting

Financial statement analysis

Budget preparation

Arithmetic accuracy

Tools

PeopleSoft Financials

Vendor Maintenance processes

Job description

Select how often (in days) to receive an alert:

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services (DCS):

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon ourMVPfoundation:

Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.
Vision: Every child in Indiana thrives in a safe, loving, forever home.
Purpose: Ignite hope. Cultivate joy.

Role Overview:

As an Invoice and Voucher Processor, you are responsible for recording receipts of goods and services in PeopleSoft Financials and creating accurate, compliant Accounts Payable vouchers for payment. You ensure that purchase orders, receipts, and invoices are fully aligned, supporting timely and precise payment processing in accordance with state policies, internal controls, and established financial procedures.

This position is located in the central DCS offices at the Indiana Government Center in Indianapolis, Indiana.

This position traditionally starts at an annual salary of $39,000.00 but may be commensurate with education and job experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

Voucher Creation:

• Enter standard, PO, and non‑PO vouchers in PeopleSoft.
• Validate vendor information, chartfields, and accounting distributions.
• Attach required supporting documentation (invoices, receipts, approvals).
• Apply correct payment terms and schedules.

Voucher Review and Validation:

• Perform three‑way match (PO, receipt, invoice) when applicable.
• Resolve match exceptions and discrepancies.
• Verify budget availability and correct funding sources.
• Ensure compliance with state procurement and AP policies.

Workflow and Approvals:

• Submit vouchers into workflow for supervisory or fiscal approval.
• Monitor voucher status and follow up on pending approvals.
• Communicate with departments to resolve missing or incorrect information.

Vendor and Payment Management:

• Confirm vendor status and W‑9 compliance.
• Request vendor updates through the Vendor Maintenance team (if applicable).
• Review payment batches for accuracy before final processing.

Reporting and Reconciliation:

• Run voucher and payment queries (e.g., open vouchers, pending approvals).
• Assist with month‑end AP accruals and reconciliation.
• Maintain audit-ready documentation.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Broad knowledge of theories, principles, and practices of public accounting.
• Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping.
• Broad knowledge of agency function and organization.
• Broad knowledge of automated accounting systems.
• Ability to solve standard accounting problems.
• Ability to evaluate and recommend modifications to existing accounting policy and procedures.
• Ability to prepare and interpret financial statements and reports.
• Ability to assist in budget preparation.
• Ability to accurately perform arithmetic calculations.
• Ability to perform essential functions with or without reasonable accommodation.

A degree is not required.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 in election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .