Public Sector Admin Assistant: Front Desk & Projects

State of Indiana; Indianapolis (IN); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical plan options

Wellness Rewards Program

Health Savings Account

Deferred compensation 457(b)

Two pension plan options

Paid leave and holidays

Education Reimbursement

LinkedIn Learning access

Free Parking

Job summary

The State of Indiana is hiring a front-desk receptionist to deliver a welcoming guest experience and handle inquiries via phone, email, and mail. The role provides administrative support to leadership and coordinates travel, IT-related service tickets, and office logistics.

Ideal candidates possess strong written and verbal communication, >5 years of relevant administrative experience, and proficiency in Microsoft Office. This is an on-site position with a comprehensive benefits package.

Qualifications

• Experience applying administrative management principles.
• Ability to prioritize tasks and multitask effectively.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality with sensitive information.
• Proficiency in coordinating travel and scheduling may be beneficial.

Responsibilities

• Serve as primary front-desk receptionist, greet visitors, and direct inquiries.
• Respond to phone, fax, and email inquiries and manage mail and supplies.
• Provide administrative support to leadership and assist with projects and meeting prep.
• Coordinate travel requests and serve as security coordinator for IT service tickets.
• Maintain and track office inventory; ensure on-site operations run smoothly.
• On-site presence required Monday–Friday, 8:00 a.m. to 4:30 p.m.

Skills

Administrative knowledge

Organizational skills

Communication skills

Multitasking

Discretion/Confidentiality

Tools

Microsoft Office

Job description

The State of Indiana is hiring a front-desk receptionist to deliver a welcoming guest experience and handle inquiries via phone, email, and mail. The role provides administrative support to leadership and coordinates travel, IT-related service tickets, and office logistics.

Ideal candidates possess strong written and verbal communication, >5 years of relevant administrative experience, and proficiency in Microsoft Office. This is an on-site position with a comprehensive benefits package.