Public School Payroll Specialist

Macomb Intermediate School District; Michigan; On-site; USD 60,000 - 80,000; Full time

Job summary

Macomb Intermediate School District is seeking a Payroll Coordinator to manage bi-weekly district payroll and retirement reporting. The role requires a bachelor’s degree in accounting or related field and five years of payroll experience, preferably in a Michigan public school setting.

Proficiency with AS400, UKG, and Microsoft Office is essential, along with strong customer service and communication skills. The position emphasizes accuracy, confidentiality, and compliance with IRS regulations.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field, or equivalent payroll experience.
• Five years of related experience; Michigan Public School Business Office preferred.
• Proficiency in AS400 and Microsoft Office applications.
• Familiarity with IRS Employer’s Tax Guide.
• Experience with governmental fund accounting rules and financial reporting.

Responsibilities

• Bi-weekly payroll disbursement for all district employees (hourly, exempt, non-exempt, contractual).
• Manage payroll workflow to ensure timely, accurate transactions.
• Oversee ORS retirement reporting, including biweekly reports and elections.
• Enforce payroll policies, procedures, and regulations.
• Maintain UKG and update time management records.
• Update AS400 employee records.
• Process payroll deductions including HSA contributions.
• Handle union dues, taxes, garnishments, and other deductions.
• Ensure IRS compliance for retirement/health benefits and 403(b)/Section 125 deductions.
• Oversee direct deposit processing and banking submissions.
• Reconcile positive pay with district bank.
• Process additional earnings and reimbursements.
• Prepare quarterly unemployment and 941 tax returns; year-end W-2s.
• Support annual audits with required docs and reports.
• Identify payroll discrepancies or over-expenditures.
• Maintains regular in-person attendance as essential.
• Perform other duties as assigned.

Skills

Customer service orientation

Communication skills

Independent with accuracy

Multi-tasking in fast-paced env

HIPAA/FERPA confidentiality

Bank accounts verification

Audits collaboration

Problem solving

Initiative & adaptability

Efficiency & accountability

Education

Bachelor's degree in Accounting/Finance/Business/related field

Tools

AS400

Microsoft Office (Excel/Word/PowerPoint)

UKG or similar payroll system

Job description

Macomb Intermediate School District is seeking a Payroll Coordinator to manage bi-weekly district payroll and retirement reporting. The role requires a bachelor’s degree in accounting or related field and five years of payroll experience, preferably in a Michigan public school setting.

Proficiency with AS400, UKG, and Microsoft Office is essential, along with strong customer service and communication skills. The position emphasizes accuracy, confidentiality, and compliance with IRS regulations.