Payroll Coordinator & Accounting Clerk - School District

Portsmouth School Department; Portsmouth (RI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement benefибm

Job summary

The Portsmouth School Department is seeking a Clerical D Payroll Coordinator/Accounting Clerk to manage the district’s bi-weekly payroll and support general accounting functions. The role reports to the Director of Finance or Accounting Manager and oversees payroll processing, deductions, and related reporting.

This position handles IRS/state forms, W-2s, retirements, and requires 3–5 years in payroll processing with proficiency in Tyler Technologies Pro and Google Workspace.

Qualifications

• Associate degree and/or college coursework related to business, finance and/or accounting.
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Docs and Sheets)
• 3-5 years of experience in electronic payroll processing, preferably using Tyler Technologies School ERP Pro (formerly Infinite Visions).
• Understanding of IRS and Rhode Island regulations related to payroll taxes, W-2s, retirement and benefit deductions, etc.
• Knowledge of principles and techniques involved in payroll preparation, monitoring, and control.
• Ability to maintain confidentiality of payroll and/or employee information.
• Ability to demonstrate high levels of responsibility and dependability.
• Exceptional clerical, interpersonal, customer service and time management skills.
• Such alternatives to the above qualifications as the Superintendent may deem appropriate and acceptable.

Responsibilities

• Complete all phases of the district’s bi-weekly payroll including timesheets, verifying pay rates, inputting hours, calculating deductions, distributing checks/direct deposits, etc. in accordance with IRS and state regulations.
• Calculate, reconcile and distribute third party vendor payments and reports for payroll deductions/withholdings such as retirement and garnishments.
• Communicate with employees and service providers regarding employee deductions and related record keeping and procedures.
• Review and verify accounting codes are in compliance with the Rhode Island Uniform Chart of Accounts (UCOA).
• Close, Post and reconcile the bi-weekly payroll journal to the General Ledger.
• Prepare, reconcile and submit required retirement information by employee to the Employee Retirement System of Rhode Island (ERSRI) each payroll period.
• Prepare and file all monthly/quarterly/annual federal/IRS and state forms and reports.
• Upload direct deposit, vendor ACH payment and positive pay files to the bank website each payroll.
• Prepare, reconcile and distribute annual W-2 statements to employees.
• Maintain detailed records supporting the bi-weekly payroll register totals.
• Review for accuracy and input employee W-4 tax forms
• Assist with preparing and calculating required financial reports for state and/or federal grants.
• Provide quality customer service in assisting employees with payroll issues
• Assists with preparing payroll documents necessary for contract negotiations; state/federal reports; and/or any other school business functions
• Works collaboratively with Human Resources Department to process and verify employee salary and deduction changes.
• Provides payroll and employee reports and analysis as requested.
• Enter purchase requisitions in support of the business office and facilities department.
• Create and submit general ledger journal entries.
• Analyze actual to budget reports and submit budget transfer requests.
• Provides cross training to other designated staff with regard to payroll functions.
• Acts as backup to Accounts Payable clerk.
• Acts as backup to the Administrative Office Receptionist periodically
• Performs clerical and administrative support to the Director Finance and/or designee.
• Other duties as assigned

Education

Associate degree or higher in business/finance/accounting

Tools

Tyler Technologies Pro

Microsoft Office

Google Workspace

Job description

The Portsmouth School Department is seeking a Clerical D Payroll Coordinator/Accounting Clerk to manage the district’s bi-weekly payroll and support general accounting functions. The role reports to the Director of Finance or Accounting Manager and oversees payroll processing, deductions, and related reporting.

This position handles IRS/state forms, W-2s, retirements, and requires 3–5 years in payroll processing with proficiency in Tyler Technologies Pro and Google Workspace.