Public School Office Administrator

Montgomery Public Schools; Lanett (AL); On-site; USD 26,000 - 42,000; Full time

Job summary

Montgomery Public Schools is seeking a School Secretary to support the principal and school staff. The position requires a high school diploma and strong skills in organization, communication, and office management.

Spanish language ability is a plus, and the candidate should be able to handle visitors, perform receptionist duties, and maintain confidential records in a fast-paced school environment. Salary is determined by the Board’s schedule with a 202-day contract.

Qualifications

• High school diploma or equivalent is required with preferred secretarial/clerical training.
• Fluency in Spanish is a plus for communication with some visitors.
• Must meet state suitability criteria for employment under applicable Alabama laws.

Responsibilities

• Provides secretarial services for the principal and school staff.
• Maintains student records and initiates new records for incoming students.
• Manages routine office operations and front-desk duties.
• Monitors office safety and visitor flow as part of the school safety plan.
• Drafts and distributes notices and communications to teachers and students.
• Participates in trainings and meetings as directed.
• Assists with meeting materials, agendas, and documentation.
• Handles telephone inquiries and greeting of visitors.
• Generates computerized reports related to enrollment, attendance, discipline, and reporting.

Skills

Office organization

Time management

Problem solving

Communication (oral/written)

Computer literacy

Education

High school diploma

Job description

Montgomery Public Schools is seeking a School Secretary to support the principal and school staff. The position requires a high school diploma and strong skills in organization, communication, and office management.

Spanish language ability is a plus, and the candidate should be able to handle visitors, perform receptionist duties, and maintain confidential records in a fast-paced school environment. Salary is determined by the Board’s schedule with a 202-day contract.