Public Safety Administrative Specialist

Craven County; New Bern (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

The Craven County Sheriff's Office in New Bern seeks an office assistant to perform a variety of clerical tasks in areas such as personnel, budgeting, public communication, concealed permit applications and background checks, and records management.

Responsibilities include answering phones, handling confidential information, processing documents, maintaining files, and assisting with events. High school diploma required; one year of clerical experience preferred.

Qualifications

• Graduation from High School is required.
• One year of clerical experience preferred.
• Certification in NC DCI courses preferred.

Responsibilities

• Answers the telephone; takes messages; directs calls or visitors and gives information based on the type of request.
• Appropriately handles confidential or sensitive information.
• Aids in handling accounting and budgetary functions for the office.
• Assists the public with questions and completes Concealed Weapon Application appointments.
• Processes background checks for Concealed Weapon Applicants.
• Assists in the Sex Offender registry program and processes civil papers.
• Assists in conducting background checks for the hiring program, which includes both the Sheriff’s Office and Detention Center.
• Handles all incoming citizens at the Sheriff’s Office lobby window and processes incoming mail.
• Reviews and verifies documents for correct information; processes documents based on review and verification; files and retrieves materials, and performs periodic follow-up activities.
• Maintains records and files; initiates appropriate follow-up or further action based on the status of the record.
• Can multi-task in all administrative areas within the office.
• Assists Law Enforcement with Aegis and DCI entries and inquiries.
• Collects and maintains pawn shop checks.
• Collects, enters, and deposits cash, checks, and all other forms of office revenue daily.
• Assists with the preparation of office events and functions.
• Processes acceptance, denial and/or revocation of concealed permits.
• Operates a variety of office equipment such as copy/fax machines and computers.
• Familiar with common word processing, spreadsheet applications, specialized office software, and applications related to financial and human resources records.
• May be required to serve during times of disaster.
• Performs related duties as required.

Skills

Office software

Communication skills

Multi-tasking

Discretion

Data entry

Public interaction

Education

High School Diploma

Tools

Word processing

Spreadsheets

Office equipment

Aegis/DCI entries

Job description

The Craven County Sheriff's Office in New Bern seeks an office assistant to perform a variety of clerical tasks in areas such as personnel, budgeting, public communication, concealed permit applications and background checks, and records management.

Responsibilities include answering phones, handling confidential information, processing documents, maintaining files, and assisting with events. High school diploma required; one year of clerical experience preferred.