Public Safety Administrative Clerk - Dynamic Records & Support

City of Chicago; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Chicago seeks a Police Administrative Clerk to support a District Station supervisor and police district watch operations. Responsibilities include handling public inquiries, initiating reports, processing warrants, and maintaining records and statistics.

This role requires attention to detail and strong clerical skills within a public safety context. Shifts available are 1st, 2nd, or 3rd with hours ranging from 9:00 PM to 9:00 PM positions; weekend and holiday work may be required.

Qualifications

• Two years of clerical work experience is required.
• Diploma/certificate in Office Administration plus one year clerical experience is acceptable.
• An Associate's degree or higher plus one year clerical experience is acceptable.

Responsibilities

• Provide customer service via telephone or front desk.
• Initiate police written reports from citizens.
• Receive calls from officers and provide information.
• Perform record and warrant checks and processing of warrants.
• Process and file arrest records and fingerprint cards.
• Search databases for information verification (licenses, arrestees, cases).
• Distribute radios, Tasers, and keys to police vehicles.
• Process and distribute reports and transmittals.
• Assist the public with forms and collect fees for warrants and permits.
• Provide reports to outside agencies when appropriate.
• Maintain various records and prepare simple statistical reports.
• Handle funds and expenditures record keeping.

Skills

Customer service

Telephone etiquette

Attention to detail

Records management

Education

Office Administration diploma

Associate degree

Tools

Microsoft Office

Job description

The City of Chicago seeks a Police Administrative Clerk to support a District Station supervisor and police district watch operations. Responsibilities include handling public inquiries, initiating reports, processing warrants, and maintaining records and statistics.

This role requires attention to detail and strong clerical skills within a public safety context. Shifts available are 1st, 2nd, or 3rd with hours ranging from 9:00 PM to 9:00 PM positions; weekend and holiday work may be required.