Public Records Video/Audio Coordinator

Martin County Sheriff's Office; Florida; On-site; USD 42,000 - 64,000; Full time

Job summary

The Martin County Sheriff's Office seeks a Public Records Video/Audio Coordinator to organize, retrieve, and interpret sensitive video and audio records. This position reports to the Records Manager and Assistant Records Manager and requires strong analytical skills, judgment, and the ability to work with the public, state attorney’s office, and private attorneys.

Responsibilities include processing requests, coordinating multimedia public records, redacting sensitive content, maintaining

Qualifications

• Five (5) years of relevant experience in digital media software or equivalent education/training.
• CJIS Security Awareness Training preferred; Notary Public Certification preferred.

Responsibilities

• Acknowledge and process all public records requests in a timely manner.
• Coordinate gathering of video and audio public records from all departments within the agency.
• View and redact public records video and audio according to laws and policies.
• Document all records requests on the agency system (JustFOIA).
• Create event designations and retention schedules for storage of recordings.
• Assist prosecutors with audio/video discovery requests and court appearances as needed.

Skills

Analytical ability

Attention to detail

Tools

Digital media software

Job description

The position of Public Records Video/Audio Coordinator is a very responsible position requiring analytical ability, common sense, and intelligence. It involves collecting, organizing, retrieving, and interpreting sensitive information, computer operation and maintenance of various video and audio records and files. The Public Records Video/Audio Coordinator will answer directly to the Records Manager and the Assistant Records Manager.

Essential Functions:

Responsibilities require consistent attention and commitment to the agency's mission. All assigned duties and tasks are expected to be performed in an effective, efficient, and safe manner. The jobholder must accept the responsibility to support and promote this organization's mission and comply with its directives. Personal conduct and behavior (on duty as well as off duty) must be such that it does not bring disrepute or unnecessarily endanger the public's trust or confidence in the agency or its members. The position requires a high level of problem-solving ability, and self-initiative. This position will be working collaboratively with the agency’s public records coordinator and must also have the ability and willingness to also work most of the time without direct supervision. Successful performers are those who are capable and willing to make decisions that are consistently in line with the agency's mission, goals, and objectives and who can also adopt a “how may I help you” attitude with the public, state attorney’s office and private attorneys, as well as the general public. This position ensures compliance with all applicable polices, procedures, general orders, rules, regulations, and standards. It also ensures maintenance, availability, confidentiality, and release of records to authorized individuals per established guidelines and laws. The holder of this position is expected to initiate any actions necessary to correct deviations.

The duties of the Public Records Video/Audio Coordinator include, but are not limited to:

• Acknowledge and process all public records requests in a timely manner.
• Coordinate gathering of video and audio public records from all departments within the agency.
• Calculate costs and provide the information to the requestor.
• View and redact all public records video and audio being released according to Florida Statutes and other applicable rules and laws.
• Document all records requests for the agency on the JustFOIA system.
• Create event designation and retention schedules for storage of audio and video recordings.
• Review recordings to ensure that sensitive footage of victims, witnesses and innocent bystanders are appropriately modified to protect their privacy and safety.
• Process all audio and video public records request including evidence record requests for the State Attorney’s Office and private attorneys.
• Assist prosecutors in ensuring that all audio and video discovery requests are honored.
• Appear in court as needed for pursuant to subpoena or court order.
• Knowledge of public record laws

Additional Duties:

• Identify areas of process improvement and discuss ideas with management to streamline operations.
• Cross trained in the designated areas of the Records Unit.
• Communicate effectively and consistently with the Public Records Coordinator to ensure cohesive production of all requests.
• Identify and voluntarily assist with occasional work backloads and high workloads of other members in the Records Unit
• Pull and file reports and arrest jackets for supervisors
• Be able to enter non-UCR reports and arrests into the Records Management System (RMS)

Minimum Education and Training

• Five (5) years relevant experience in digital media software, or the equivalent in education and training which would provide the necessary knowledge, skills, and abilities.

Minimum Qualifications and Standards Required

Certificates, Licenses, Registrations:

Notary Public Certification preferred; CJIS Security Awareness Training

Physical Demands:

Tasks are performed inside and typically do not require heavy lifting, pushing, pulling, or carrying heavy loads.

Work Environment:

Work conditions are generally stable.

Removal:

Removal can be with or without fault of the jobholder or the agency. Economic conditions that cause reductions in work force, the member's inability to attend regularly to work, chronic illness, and a failure to perform competently on any of the critical tasks of the position or a consistent failure to perform competently on regular tasks are among the major reasons for job removal without fault. Failure to support the agency's mission, uphold the oath of office, behave in manner that supports the Sheriff's Office Code of Conduct, continually comply with preconditions of original employment, or to display due regard for the civil liberties of any persons will lead to removal with or without fault. In addition, accruing atypical amounts of dysfunctional work time or requiring atypical amounts of supervisory counseling or remedial training will lead to removal with or without fault. (Pursuant to section IX of the rules and regulations)