Police Services Coordinator

Military, Veterans and Diverse Job Seekers; West Palm Beach (FL); In loco; USD 52.000 - 68.000; Tempo pieno

Descrizione del lavoro

Military, Veterans and Diverse Job Seekers is seeking a Police Services Coordinator in West Palm Beach, FL to support public safety operations. The role handles customer service, records management, and compliance with CJIS/FDLE standards while coordinating court documents and data entry.

The candidate should have an associate degree or 60 college credits, plus several years of admin experience and strong Microsoft Office skills.

Competenze

• Associate degree or 60 college credits from an accredited institution.
• Three years of administrative and computer experience.
• Experience with Microsoft Office and basic police reporting knowledge preferred.
• Ability to work independently on detailed records and maintain files.

Mansioni

• Provide customer service to the public in person or by phone and direct to appropriate division.
• Ensure security compliance with department policies and procedures.
• Review directives for CJIS/FDLE compliance and apply accordingly.
• Perform data entry and operate computer systems for records management.
• Code and process police reports for Uniform Crime Reports per FDLE.
• Process court documents, log filings, and deliver to relevant offices.
• Assist in requisition/purchasing, evidence custody, and crime analysis tasks.

Conoscenze

Administrative experience

Public relations

Written communication

Time management

Independent work

Formazione

Associate degree / 60 college credits

Strumenti

Microsoft Office

Descrizione del lavoro

About the job Police Services Coordinator

ESSENTIAL JOB FUNCTIONS:

The following list of essential job functions is not exclusive or all-inclusive. Other duties may be required and assigned.

• Provide and assist customer service to the public, in person or by telephone, as requested and direct persons to appropriate person or division when needed.
• Provides and ensures security compliance to departmental and law enforcement policy and procedures.
• Reviews agency directives and policies relative to CJIS/FDLE requirements to ensure compliance.
• Retrieve case files, distribute, copy and make files available in accordance with

Department policy, state and federal laws.

• Performs data entry; operates a computer to enter, retrieve, or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, records management, computer aided dispatch, scanning/imaging, e-mail, internet and or other computer programs.
• Reviews and codes electronically received police reports into pre-determined categories for Uniform Crime Reports, as specified by the Florida Department of Law Enforcement (FDLE).
• Copy and compile all court docket related documentation on a daily basis; log all documents sent to the State Attorneys Office; deliver court-related documents as needed.
• Provide backup service and or assistance to the requisition/purchasing process; evidence/property custodian; crime analyst, in the preparation of reports, mapping and statistical information throughout the department.
• Maintain quality control of validation files in records in preparation of FDLE audit as required by FCIC/NCIC regulations.
• Provide data entry assistance in the documentation for Fleet Maintenance activities.
• Review all records, before releasing to the public, for information exempt from Public

Records F.S.S. Chapter 119. Redact all exempt information on reports given out to the public and media.

• Performs duty as clerk for local hearing officer.
• Process non-criminal fingerprints

SUPERVISION EXERCISED: None BARGAINING UNIT: None

• Perform duties of Administrative Coordinator as required.
• Publishes statistical updates and reports, as required, for Command Staff and Department

Personnel.

• Effectuates required CJIS, DAVID, or related training for affected personnel.
• Manages motor vehicle and Town citation records, logs, maintenance, and audit documents.
• Assists in managing Department Accreditation as required.
• Performs all other related duties as trained and assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Associate degree or at least 60 college level credits from an accredited college or university.
• At least three years administrative and computer experience.
• Experienced in Microsoft Office.
• Some knowledge of police reporting processes preferred.
• Any related combination of training, education and experience may be considered.

Knowledge, Skills, and Abilities:

• Knowledge of police filing systems, basic office practices and modern record keeping
• General knowledge of police forms, terminology and records.
• Knowledge of computer, copy machine, fax machine, calculator, shredder, image scanner and general office equipment.
• Skill in operation of listed equipment and tools.
• Skills in effective speaking and writing.
• Skills in public relations, organization and time management.
• Ability to compose and prepare letters and reports.
• Ability to perform a considerable volume of detailed record work and maintain files.
• Ability to work independently on complex and confidential tasks.
• Maintain effective working relationships with associates.
• Ability to effectively meet and deal with the public.
• Ability to operate and maintain various types of computers and office equipment.
• Ability to handle several tasks simultaneously.
• General knowledge of department programs, policies, and procedures.