Public Records & Permits Coordinator

Ultipro; Mansfield (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Mansfield is seeking a Records Prevention Coordinator to support the Fire Prevention Division’s front-desk operations and administrative functions. You will handle customer inquiries, schedule permits and inspections, and manage records with a focus on accuracy.

Responsibilities include processing applications, preparing regular reports, and assisting with open records requests while maintaining confidentiality and professionalism.

Qualifications

• Data accuracy is essential for record management systems.
• Must understand and follow oral and written instructions.
• Ability to communicate effectively in person, over the phone, and in writing.

Responsibilities

• Provide general customer service support to the Fire Prevention Division.
• Support permit processing, inspection scheduling, records management, and compliance reporting.
• Process, enter, and file permit applications; schedule public education programs.
• Prepare monthly performance reports for City Council and staff.
• Handle Open Records Requests and related correspondence.
• Perform other clerical duties as assigned.

Skills

Data accuracy

Instruction follow-through

Communication skills

Composure under pressure

Discretion

Relationship building

Technical proficiency

Education

High school diploma or equivalent

Tools

Microsoft Suite

Job description

City of Mansfield is seeking a Records Prevention Coordinator to support the Fire Prevention Division’s front-desk operations and administrative functions. You will handle customer inquiries, schedule permits and inspections, and manage records with a focus on accuracy.

Responsibilities include processing applications, preparing regular reports, and assisting with open records requests while maintaining confidentiality and professionalism.