Fire Prevention Records Specialist

City of Maypearl; Mansfield (TX); On-site; USD 49,000 - 58,000; Full time

Job summary

The City of Mansfield is seeking a Records Prevention Coordinator to provide frontline customer service to the Fire Prevention Division and handle clerical duties such as permit processing, records management, and compliance reporting to City staff and state agencies.

Responsibilities include responding to inquiries, scheduling public education programs, processing permits, maintaining records, and preparing reports for City Council and regulatory agencies.

Qualifications

• High school diploma or equivalent; 1–3 years administrative experience.
• Experience in a municipality or Fire Department preferred.
• Proficient with Microsoft Office and record management systems.

Responsibilities

• Customer Service: answer calls and visitors, route to staff.
• Scheduling support for the Fire Prevention Division.
• Public inquiries on policies, permits, inspections, and plan reviews.
• Process, enter, and file all permit applications.
• Public Education Scheduling: schedule programs.
• Records management of inspections, education programs, and reports.
• Prepare correspondence related to code enforcement and division matters.
• Prepare regulatory and monthly performance reports for agencies and City Council.
• Assist Open Records requests and front-desk administrative tasks.

Skills

Data accuracy

Instruction follow-through

Communication skills

Composure under pressure

Discretion

Relationship building

Technical proficiency

Education

High school diploma or equivalent

Administrative experience 1-3 years

Municipality/Fire Department experience preferred

Tools

Microsoft Office

Job description

The City of Mansfield is seeking a Records Prevention Coordinator to provide frontline customer service to the Fire Prevention Division and handle clerical duties such as permit processing, records management, and compliance reporting to City staff and state agencies.

Responsibilities include responding to inquiries, scheduling public education programs, processing permits, maintaining records, and preparing reports for City Council and regulatory agencies.