Public Records & Council Specialist (Flexible Hours)

City of Kingman; Kingman (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

The City of Kingman is seeking a City Clerk Specialist to provide high‑level administrative support for the City Clerk’s office, City Manager, and City Council. Responsibilities include public records management, contract maintenance, meeting minutes, notices, and assisting with elections.

The ideal candidate is organized, detail‑oriented, and maintains confidentiality, with strong communication skills and experience in municipal government or City Clerk functions.

Qualifications

• High school diploma or GED and at least two years of administrative experience including executive-level support.
• Experience in a City Clerk’s office or municipal government setting preferred.
• Notary public certification within six months; ability to be bondable; valid Arizona driver's license within six months.
• Certified Municipal Clerk or ability to become certified within three years.

Responsibilities

• Assist in agenda packet preparation, publication of notices, and compliance with Open Meeting Law.
• Schedule meetings, coordinate travel, and process per‑diem requests for the City Manager, Mayor, and Council; provide backup administrative duties.
• Process liquor licenses and special events permits; manage records and assist in City elections planning and records retention.
• Perform procurement, invoices, purchase orders, and contracts support; improve departmental operations.

Skills

Public records management

Notary public

Meeting minutes

Customer service

Confidentiality

Education

High school diploma or GED

Municipal clerk certification (CMC) preferred

Bachelor's degree in business administration/public administration/political science (preferred)

Tools

Agenda management software

Electronic document management systems

Microsoft Office Suite

Job description

The City of Kingman is seeking a City Clerk Specialist to provide high‑level administrative support for the City Clerk’s office, City Manager, and City Council. Responsibilities include public records management, contract maintenance, meeting minutes, notices, and assisting with elections.

The ideal candidate is organized, detail‑oriented, and maintains confidentiality, with strong communication skills and experience in municipal government or City Clerk functions.