Public Records Compliance Specialist — Hybrid Role

University of Washington; Seattle (WA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

University of Washington seeks a Public Records Compliance Analyst to coordinate public records requests across Finance, Planning & Budgeting and the Office of Research. You will advise leaders, preserve and identify records, and ensure compliant, timely responses to requests.

You will work closely with records custodians and administrative staff, manage risk, and maintain governance practices to meet Washington State Public Records Act requirements and UW policies.

Qualifications

• Bachelor’s degree plus four years of experience in compliance, records management, or risk management.
• Equivalent education/experience may substitute for degree.
• Ability to manage multiple projects, deadlines, and stakeholders with accuracy and follow-through.
• Ability to interpret and communicate complex process requirements, policies, or compliance expectations.
• Excellent written and verbal communication for updates and professional correspondence.
• Strong organizational skills and attention to detail to support compliance tracking.
• Discretion, sound judgment, and confidentiality for sensitive information.
• Ability to work independently and in a matrixed, high-volume environment.

Responsibilities

• Serve as liaison between FPB, Office of Research, and Office of Public Records on assigned requests.
• Coordinate intake, routing, tracking, documentation, and follow-up for timely responses.
• Identify potentially responsive records and ensure materials are gathered per timelines.
• Maintain public records trackers, correspondence, and status notes for compliance.
• Monitor deadlines, elevate risks or delays, and document progress to leadership.
• Help units organize records and improve documentation quality across teams.
• Clarify scope, timelines, and process requirements with the Office of Public Records.
• Handle confidential information with discretion in line with policies.

Skills

Public records compliance

Policy interpretation

Documentation

Cross-team collaboration

Communication

Attention to detail

Education

Bachelor's degree in Information Management, Library Sciences, Public Administration, Business Administration, or related field

Tools

Microsoft Outlook

Teams

Word

Excel

SharePoint

OneDrive

Job description

University of Washington seeks a Public Records Compliance Analyst to coordinate public records requests across Finance, Planning & Budgeting and the Office of Research. You will advise leaders, preserve and identify records, and ensure compliant, timely responses to requests.

You will work closely with records custodians and administrative staff, manage risk, and maintain governance practices to meet Washington State Public Records Act requirements and UW policies.