Probation Dept. Administrative & Records Specialist

Clermont County, Ohio; Kentucky; On-site; USD 36,358 - 44,437; Full time

Job summary

The Clermont County Common Pleas Adult Probation Department in Batavia, OH seeks a Department Assistant/Records Manager to handle administrative duties and support Probation Officers.

You will develop expert knowledge of front office procedures and perform daily assignments under the Director, Deputy Director and Operations Manager, with duties observed in a public probation lobby. Position is nonexempt, full-time, with a 6-month probationary period.

Qualifications

• Prior office administration and data entry experience preferred.
• Notary Public commission may be required.
• Ability to manage front desk and routine office inquiries.

Responsibilities

• Perform administrative secretarial duties for the probation department.
• Maintain active Notary Public commission.
• Order supplies and manage equipment.
• Coordinate maintenance of office equipment and county vehicles.
• File and organize probation records by name and case number.
• Prepare and scan master probation files for destruction.
• Answer incoming calls and direct inquiries.
• Assist with front office duties and court-related tasks.

Skills

Administrative support

Notary Public

Office management

Customer service

Phone handling

Education

High school diploma

Tools

Microsoft 365

JWorks

Job description

The Clermont County Common Pleas Adult Probation Department in Batavia, OH seeks a Department Assistant/Records Manager to handle administrative duties and support Probation Officers.

You will develop expert knowledge of front office procedures and perform daily assignments under the Director, Deputy Director and Operations Manager, with duties observed in a public probation lobby. Position is nonexempt, full-time, with a 6-month probationary period.