Public Records & Clerk Operations Lead

City of Lincoln; Oak Park (IL); On-site; USD 69,000 - 100,000; Full time

Job summary

Village of Oak Park is seeking a Deputy Village Clerk to perform administrative, records-management, legislative, elections, and public-service duties in support of the Village Clerk. You will maintain official records, process Board actions, and manage statutory filings with accuracy.

The role requires handling confidential information, supporting boards and commissions, and ensuring open and transparent local government.

Qualifications

• Strong time management and multi-tasking skills, with the ability to meet deadlines in a fast-paced environment.
• Clear, professional written and verbal communication, with particular strength in informal writing and minute-taking.
• Proficiency in Microsoft Office (Word, Excel, Outlook), digital filings systems, and office management tools.
• Ability to understand and apply Robert’s Rules of Order, the Illinois Open Meetings Act, and municipal recordkeeping practices.
• Strong interpersonal and customer service skills; able to work with diverse populations and respond to inquiries with respect and clarity.

Responsibilities

• Assist with daily operations of the Village Clerk's Office, including workflow planning and budget administration.
• Prepare, format, proofread, and distribute official materials and agendas.
• Attend Village Board meetings and record official actions, prepare minutes, and process records.
• Support Open Meetings Act administration and FOIA requests within deadlines.
• Process and preserve official records and archives in accordance with laws and retention schedules.
• Support boards and commissions administration and liaison with departments and the public.

Skills

Time management

Written communication

MS Office

FOIA knowledge

Open Meetings Act

Robert's Rules of Order

Education

Bachelor’s degree in public administration or related field

Tools

Microsoft 365

Agenda-management systems

Records-management systems

Job description

Village of Oak Park is seeking a Deputy Village Clerk to perform administrative, records-management, legislative, elections, and public-service duties in support of the Village Clerk. You will maintain official records, process Board actions, and manage statutory filings with accuracy.

The role requires handling confidential information, supporting boards and commissions, and ensuring open and transparent local government.