Public Programs Coordinator: Events & Admin Lead

Socket.dev; Boston (MA); On-site; USD 39,000 - 41,000; Part time

Benefits offered by this job

UAW Union affiliation

Job summary

The Museum of Fine Arts (MFA) in Boston is seeking a part-time Public Programs Coordinator to support day-to-day operations of the Public Programs department. Responsibilities include overseeing logistics, contracts, and communications with speakers, processing invoices, and maintaining program content on mfa.org.

The role requires a BA in a related field, 1–3 years of experience, proficiency with Microsoft Office, and strong organizational and communication skills.

Qualifications

• Bachelor of Arts in related discipline or related experience.
• 1–3 years of related experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience supporting successful public events.
• Quantitative skills for payments, contracts, and cost monitoring.
• Resourceful, detail-oriented planner.
• Ability to work in a high-paced, demanding environment.
• Self-motivated, energetic, strong collaborator.
• Outstanding verbal, written, and presentation communication.
• Strong organizational and follow-through skills.
• Commitment to MFA's IDEA values.

Responsibilities

• Assist with administrative duties related to day-to-day running of the department.
• Coordinate department logistics, communications, contracts, and speaker/performer liaison.
• Process invoices and payment requests; prepare statistical information.
• Enter and maintain program content on mfa.org.
• Develop and process financial contractual agreements with speakers and artists; arrange lodging and travel invoices for payment.
• Research topics and future speakers for programming.
• Collaborate with the Curator and Communications on promotions for events.
• Place internal work orders; book rooms via EMS; coordinate with facilities and food service as needed.
• Oversee office and course supplies; general office management.

Skills

Strong communication

Organizational skills

Team collaboration

Education

Bachelor of Arts in related discipline

Tools

Microsoft Office

Job description

The Museum of Fine Arts (MFA) in Boston is seeking a part-time Public Programs Coordinator to support day-to-day operations of the Public Programs department. Responsibilities include overseeing logistics, contracts, and communications with speakers, processing invoices, and maintaining program content on mfa.org.

The role requires a BA in a related field, 1–3 years of experience, proficiency with Microsoft Office, and strong organizational and communication skills.