Public Programs Assistant.

Smithsonian Institution; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Vacation and sick leave

Health/Life insurance

Retirement program

Flexible Spending Accounts

Long Term Care Insurance

Job summary

Smithsonian Institution seeks a Public Programs Assistant to help plan and implement Native-themed public programs in our museums and partner venues. The role also covers budgeting, contracts, travel arrangements, and logistical support to ensure smooth program delivery.

The position requires coordinating with performers and experts, arranging lodging and technical needs, and preparing materials for brochures, press, and web announcements.

Qualifications

• One year of specialized experience equivalent to at least the GS-07 level in the Federal Service.
• Specialized experience includes developing Native-themed public programs in a museum setting such as Native music, dance, theater, storytelling, author events or related demonstrations.
• Education options include Master's or 2 years of graduate study leading to a degree, LL.B or J.D., or equivalent combinations.

Responsibilities

• Develop and implement plans of action to bring performers, speakers, demonstrators, and experts to Washington, DC and New York with budgeting and timely financial handling.
• Undertake internal administrative requirements related to programs including contracting, travel and lodging arrangements, and other logistics.
• Develop schedules for events and gather information/images for brochures, web, calendars and press releases.

Skills

Public program development

Budgeting

Event coordination

Administrative support

Travel arrangements

Education

Master's degree or equivalent

2 years grad education

LL.B / J.D. if related

Job description

Duties

The Public Programs Assistant is responsible for assisting and implementing public programs and products related to the interests of the NMAI and providing program administrative support.

In This Position, You Will:

• Develop and implement plans of action to bring performers, speakers, demonstrators, and experts to Washington, DC and New York. Develop budget, track budget, and assure that all financial and administrative matters are handled in a timely way.
• Undertake internal administrative requirements related to programs including initial contracting for payments, organizing travel and lodging for participants, ensuring supplies are in place for programs; submit requests for building management services, guard services, photographic and publications services, audio visual, publicity and other similar logistical arrangements.
• Develop schedule of ongoing and future events for inclusion in brochures, flyers, press releases, web announcements, advertisements, internal and external schedules and calendars. From written and verbal sources, gather accurate and appropriate information and images for use in printed calendars and on the web.
• Work directly with performers, speakers, cultural demonstrators, etc., to arrange their programs, which may include making travel, lodging, and other logistical arrangements, technical needs, and requirements for performance and presentation and completing payment paperwork.

Requirements

Conditions of Employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as developing Native-themed public programs in a museum setting which includes Native music, dance, theater, storytelling, author events, or related demonstrations.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree OR LL. B or J.D., if related OR Equivalent combinations of education and experience. For a full explanation of this option please see

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see

All Applicants Who Meet Or Exceed Minimum Qualifications Will Receive a Final Rating Within One Of Three Category Groups Based On One Or More Stages Of Evaluation Which Measure Job-related Criteria:

• Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.
• Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.
• Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.

This category rating process does not add veterans' preference points, but protects the rights of veterans by placing them ahead of non-veterans within each quality category. The Hiring Manager may make selections from the highest quality category (Best Category) provided no veteran in that category is passed over to select a non-veteran in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Veterans who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

Additional information

• This position is included in the bargaining unit.

Recruitment Incentive

Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at

• Flexible Spending Accounts -
• Health Insurance -
• Leave -
• Life Insurance -
• Long Term Care Insurance -
• Retirement Program -