Public Licensing Administrative Supervisor (Hybrid)

State of Montana; Helena (MT); Hybrid; USD 52,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Employee Assistance Program (EAP)

Telework options

Job summary

State of Montana is seeking an Administrative Supervisor within the Professional Licensing Bureau to lead Executive Officer and Board Meeting teams. You will guide staff, set priorities, and ensure governance processes are transparent and compliant with applicable laws and rules.

You will oversee board meetings, coordinate actions, and manage fiscal resources while maintaining high standards of service to licensees, applicants, and the public.

Qualifications

• Experience supervising, leading, or coordinating staff in a complex environment.
• Experience interpreting and applying laws, rules, policies, or regulatory requirements.
• Experience preparing and delivering presentations, reports, or training materials for varied audiences.
• Proficiency with Microsoft Office and licensing databases or document management systems.
• Experience handling confidential or sensitive public records with discretion.
• Bachelor’s degree may supplement experience but is not a substitute for demonstrated skills.

Responsibilities

• Lead and develop staff, setting clear expectations and providing feedback.
• Set priorities and resources for multiple licensing boards and programs.
• Coordinate board meetings, agendas, packets, and minutes.
• Support board directives, rulemaking, and licensing actions with proper documentation.
• Ensure compliance with laws, rules, and governance procedures.
• Identify operational risks and implement practical improvements.

Skills

Supervisory leadership

Board governance

Regulatory interpretation

Operational strategy

Fiscal accountability

Stakeholder relations

Public presentation

Digital systems

Education

Bachelor’s degree in public administration, business, or related field

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Adobe

Zoom

Job description

State of Montana is seeking an Administrative Supervisor within the Professional Licensing Bureau to lead Executive Officer and Board Meeting teams. You will guide staff, set priorities, and ensure governance processes are transparent and compliant with applicable laws and rules.

You will oversee board meetings, coordinate actions, and manage fiscal resources while maintaining high standards of service to licensees, applicants, and the public.