PUBLIC INFORMATION SYSTEMS COORDINATOR (STAFF ANALYST) - GRANT FUNDED

City of Houston; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

The City of Houston is seeking a grant-funded administrative professional to support the Office of Public Safety and Homeland Security with regional information sharing systems built on Microsoft 365, SharePoint, Teams, and Power Platform.

Primary duties include coordinating regional information sharing, maintaining the Houston UASI website, assisting partners to access the system, and supporting planning and preparedness activities. Requires a bachelor’s degree and 3 years of related experience.

Qualifications

• Requires a bachelor’s degree in Business Administration, Public Administration or a related field.
• Three years of professional administrative, financial or analytical experience in a related field.

Responsibilities

• Coordinate regional information sharing and data analytics by implementing Microsoft 365 applications (Teams, SharePoint, Power Automate, Power Apps, Power BI).
• Manage and develop content on the Houston UASI website.
• Assist regional partners to access the region’s information sharing system and troubleshoot issues.
• Support regional committees/workgroups in implementing the information sharing system (SharePoint sites, Teams sites, channels, automations, apps).
• Develop methods to capture, analyze, and shape data within the system.
• Collaborate with administrators of partner organizations’ information systems on information sharing via APIs or alternatives.
• Develop and maintain documentation (user agreements, governance, data sharing, training).
• Develop and run regional information sharing trainings and exercises.

Skills

Project management

Data analytics

Strategic planning

Communications

GIS

Stakeholder coordination

Education

Bachelor's degree in Business Administration or Public Administration

Tools

SharePoint

Teams

Power Platform

Microsoft 365

Job description

Position Overview

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

DIVISION: PUBLIC SAFETY & HOMELAND SECURITY

REPORTING LOCATION: 900 BAGBY, 2ND FL.

WORKDAYS & HOURS: MONDAY - FRIDAY 8:00 a.m. – 5:00 p.m.*

• Subject to Change

Description Of Duties/Essential Functions

The City of Houston Office of Public Safety and Homeland Security is responsible for managing federal homeland security grants for the Greater Houston region, as well as leading and supporting homeland security preparedness projects and activities (e.g., conducting plan reviews, administering or supporting regional technologies, writing reports, developing exercises).

The Homeland Security Grants Programs division of the City of Houston’s Office of Public Safety and Homeland Security is seeking to hire a grant-funded position to support regional technologies (i.e., WebEOC/Regional Crisis Information System; Houston UASI website and Microsoft 365, including SharePoint, Teams, and Power Platform).

Primary responsibility is to build and maintain information sharing systems for the Houston UASI region.

Duties Include But Are Not Limited To

• Coordinate regional information sharing and data analytics by implementing the applications available in Microsoft 365 (e.g., Teams, SharePoint, Power Automate, Power Apps, Power BI).
• Manage and develop content on the Houston UASI website.
• Help regional partners access the region’s information sharing system by creating user accounts and troubleshooting issues.
• Support the region’s committees and workgroups in implementing the regional information sharing system through activities such as developing SharePoint sites, establishing Teams sites and channels, automating workflows, and building apps.
• Innovate and implement methods for capturing, analyzing, and shaping data using the regional information sharing system.
• Collaborate with administrators of various partner organizations’ information systems to identify and implement methods of information sharing through APIs or alternative processes.
• Develop and maintain documentation related to the use of the regional information sharing system (e.g., user agreements, governance, data sharing agreements, training resources).
• Develop and conduct regional information sharing trainings and exercises.
• Participate in monthly Regional Technology Workgroup meetings.
• Support regional planning and preparedness activities.

WORKING CONDITIONS

These positions are generally physically comfortable, and the individuals have discretion about walking, standing, etc. Driving is an essential function of this position.

These positions will be required to travel within Houston and surrounding counties. The selected candidate must meet all City requirements for use of motor vehicles as described in City of Houston Administrative Policy 2-2. This position may also require occasional travel outside the Houston region or state of Texas.

This position may require long hours during stressful emergency situations. These are Tier II level positions and may be assigned to the Houston Emergency Operations Center (EOC) during large disasters at the discretion of the supervisor and/or department director (as described in City of Houston Administrative Policy 2-3). This may involve working nights/weekends/holidays, working extended hours, working from alternate City facilities, and/or working in the field.

Minimum Requirements

EDUCATION REQUIREMENT

Requires a bachelor’s degree in Business Administration, Public Administration or a field directly related to the type of work being performed.

Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis.

Experience Requirement

Three years of professional administrative, financial or analytical experience related to the type of work being performed are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

License Requirements

Valid Texas Driver's License and compliance with the City of Houston policy on driving (Administrative Policy 2-2).

PREFERENCES

Preferences will be given to candidates with the following skill sets:

• Administrating a web-based information system with a large userbase
• Strategic planning
• Project management
• Data analytics
• GIS
• Written and oral communication
• Convening groups and coordinating resources to implement desired goals

If selected, candidate must have completed or must be willing to complete the following FEMA courses: IS-100 (ICS 100), IS-200 (ICS 200), IS-235 (Emergency Planning), IS-700 (NIMS), IS-800 (National Response Framework), IS-2200 (Basic EOC Functions), E/L/G/K 300 (ICS 300), E/L/G/K 400 (ICS 400), E/L/G/K 2300 (Intermediate EOC Functions) within 90 days of employment.

Time allowed to complete these courses may be extended if suitable course offerings are not available.

• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION

Selection / Skills Tests Required

Department may administer skills assessment test

SAFETY IMPACT POSITION

YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 26

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.

Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0453).

If you need special services or accommodations, call (832-393-0453). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.