Public Health Administrative Services Analyst (Hybrid)

State of California; California; Hybrid; USD 43,000 - 70,000; Full time

Job summary

The California Department of Public Health is seeking an Administrative Services Analyst to provide administrative support to Facilities Management Services, with responsibilities spanning budget and fiscal operations, procurement, business services, and recruitment. The role requires coordinating with analysts, supervisors, and managers to maintain records, generate reports, and support efficient operations.

The position is hybrid with telework potential; applicants must reside in California.

Qualifications

• Experience providing administrative support in a professional office environment.
• Experience with budget, fiscal tracking, invoice processing, or financial records.
• Experience with procurement, purchasing, service orders, or contract-related activities.
• Experience maintaining databases, spreadsheets, tracking logs, and electronic records.
• Strong organizational skills with the ability to manage multiple assignments and meet deadlines.
• Experience supporting recruitment, interview scheduling, hiring, or onboarding activities.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong written and verbal communication skills and ability to work effectively with staff at all levels.

Responsibilities

• Provide administrative support to Facilities Management Services in budget and fiscal operations, procurement and contracts.
• Maintain records and tracking systems, prepare reports and supporting documentation.
• Assist with coordination of administrative activities that support efficient FMS operations.
• Collaborate with FMS analysts, supervisors, and managers.

Skills

Administrative support

Budget & fiscal tracking

Procurement & contracts

Databases & spreadsheets

Organization

Recruitment support

Microsoft Office

Communication

Job description

The California Department of Public Health is seeking an Administrative Services Analyst to provide administrative support to Facilities Management Services, with responsibilities spanning budget and fiscal operations, procurement, business services, and recruitment. The role requires coordinating with analysts, supervisors, and managers to maintain records, generate reports, and support efficient operations.

The position is hybrid with telework potential; applicants must reside in California.