Public Health Admin Specialist - Part-Time, Hybrid

Dakota County; Apple Valley (MN); Hybrid; USD 3,452,000 - 5,395,000; Part time

Job summary

Dakota County’s Public Health department is seeking a part-time administrative assistant to support the Women, Infants, & Children program. The role handles high-volume inbound calls, data entry, and intake assistance with minimal supervision.

Hybrid work may be possible after six months, with onsite duties initially at the Western Service Center in Apple Valley. Qualifications include an Associate degree or equivalent experience in administration, or a combination of education and experience

Qualifications

• Associates Degree or higher and one year of administrative office experience.
• High School Diploma and three years of administrative office experience.
• Combination of education and experience totaling three years.

Responsibilities

• Serves as program or department liaison for community partners, customers, and clients to respond to inquiries or resolve service issues.
• Serves as a resource regarding information in state and county databases, and updates in state and county databases.
• Processes program information, verifies and enters information into data systems, ensuring data integrity.
• Recommends and develops internal work methods and assists with new procedures for administrative and program activities.
• Coordinates initial screening for programs by assessing service needs in person or on the phone.
• Assesses applicant needs against available community resources and may assist with program application completion and submission.
• May determine eligibility for certain programs and initiate client or provider contact.
• Provides administrative support including organizing forms, documents, maintaining equipment, mail, faxes, photocopying and distribution.
• Performs special projects in support of department programs.
• Other duties as assigned.

Skills

Customer service

Communication

Multitasking

Data privacy

Teamwork

Problem solving

Education

Associates Degree in business administration, human services or related field

High School Diploma

Tools

Microsoft Office

Electronic databases and records management systems

Job description

Dakota County’s Public Health department is seeking a part-time administrative assistant to support the Women, Infants, & Children program. The role handles high-volume inbound calls, data entry, and intake assistance with minimal supervision.

Hybrid work may be possible after six months, with onsite duties initially at the Western Service Center in Apple Valley. Qualifications include an Associate degree or equivalent experience in administration, or a combination of education and experience