Public Design Commission Liaison

Cityofnewyork; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

City of New York Parks & Recreation seeks an Administrative Community Relations Specialist to serve as the main liaison with the Public Design Commission and manage design submissions at the OLMSTEAD CENTER, Queens. This role requires coordinating with staff, commissioners, and design teams, presenting at meetings, and ensuring timely, accurate communications and documentation.

Open to current full-time Parks employees and related titles; strong knowledge of design review processes and excellent

Qualifications

• A Baccalaureate degree from an accredited college or university and four years of satisfactory, full-time community liaison/relations experience, at least two in a policy-making capacity with responsibility for planning, coordinating, developing, evaluating and/or administering a large community service program or activity.
• A four-year high school diploma or equivalent and eight years of experience as described above; or
• Education and/or experience equivalent to 1 or 2 above.

Responsibilities

• Serve as the agency's main point of contact to the Public Design Commission (PDC). This role is responsible for ensuring the successful approval of 300+ annual design and facilitating collaborative design policy with the commission.
• Maintain high-level relationships with staff and commissioners to ensure efficient communication during the review cycle.
• Manage monthly design submissions for all Parks units, public/private partners and sister agencies, coordinating with in-house project managers and design consultants to align milestones and ensure complete, accurate materials.
• Coordinate responses during the review cycle to ensure accuracy, match the agency's standard tone and ensure approval; keep internal records of all correspondence, interagency status memos and certificates and manage project database.
• Represent the agency in person at every monthly PDC meeting along with the Chief of Landscape Architecture.
• Guide and prepare all design teams to present proposed designs and provide appropriate responses at public hearings and committee meetings in coordination with the Chief of Landscape Architecture.
• Nominate agency projects and coordinate materials for awarded projects for PDC's annual awards for excellence in design.
• Support design administration staff including all design review coordination and facilitating in-house and commissioner review as needed; coach presenters to ensure appropriate level of detail.
• Support administrative duties related to the Share Design Resources folder to promote design quality and consistency for in-house projects in coordination with the Director of Landscape Architecture Resources and the Chief of Landscape Architecture.

Skills

Community outreach

Public relations

Stakeholder coordination

Education

Bachelor's degree and 4 years relevant experience

High school diploma + 8 years experience

Education/experience equivalent

Job description

ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES

THIS VACANCY IS ONLY OPEN TO 1) CURRENT PERMANENT PARKS EMPLOYEES SERVING IN THE ADMINISTRATIVE COMMUNITY RELATIONS SPECIALIST CIVIL SERVICE TITLE OR 2) ON LEAVE FROM THE TITLE OR 3) PERMANENT PARKS EMPLOYEES IN OR ON LEAVE FROM A COMPARABLE TITLE (E.G. ADMINISTRATIVE STAFF ANALYST OR ADMINISTRATIVE MANAGER) OR 4) PARKS EMPLOYEES WHO ARE REACHABLE ON THE ADMINISTRATIVE COMMUNITY RELATIONS SPECIALIST CIVIL SERVICE LIST OR A COMPARABLE CIVIL SERVICE LIST OR QUALIFY FOR A COMPARABLE TITLE. [PLEASE INDICATE THE EXAM TITLE, THE EXAM NUMBER, AND YOUR LIST NUMBER OR COMPARABLE TITLE ON YOUR RESUME.]

MAJOR RESPONSIBILITIES

• UNDER THE DIRECTION OF THE DEPUTY CHIEF OF LANDSCAPE ARCHITECTURE AND INTERAGENCY COORDINATION, SERVE AS THE AGENCY'S MAIN POINT OF CONTACT TO THE PUBLIC DESIGN COMMISSION (PDC). THIS ROLE IS RESPONSIBLE FOR ENSURING THE SUCCESSFUL APPROVAL OF 300+ ANNUAL DESIGN AND FOR FACILITATING COLLABORATIVE DESIGN POLICY AND SPECIAL PROJECTS WITH THE COMMISSION.
• MAINTAIN HIGH-LEVEL RELATIONSHIPS WITH STAFF AND COMMISSIONERS TO ENSURE EFFICIENT COMMUNICATION DURING THE REVIEW CYCLE.
• MANAGE MONTHLY DESIGN SUBMISSIONS FOR ALL PARKS' UNITS, PUBLIC/PRIVATE PARTNERS AND SISTER AGENCIES. THIS REQUIRES DETAILED COORDINATION WITH IN-HOUSE PROJECT MANAGERS AND DESIGN CONSULANTS TO ENSURE THAT SCHEDULED MILESTONES ALIGN, AND ALL MATERIALS ARE COMPLETE, ACCURATE AND SUBMITTED ON TIME.
• COORDINATE RESPONSES DURING THE REVIEW CYCLE TO ENSURE THEY ARE ACCURATE, MATCH THE AGENCY'S STANDARD TONE AND ENSURE APPROVAL. KEEP INTERNAL RECORDS OF ALL CORRESPONDENCE, INTERAGENCY STATUS MEMOS AND APPROVAL CERTIFICATES AND MANAGE PROJECT DATABASE.
• REPRESENT THE AGENCY IN PERSON AT EVERY MONTHLY PDC MEETING ALONG WITH THE CHIEF OF LANDSCAPE ARCHITECTURE.
• GUIDE AND PREPARE ALL DESIGN TEAMS TO SUGGESTLY CONVEY PROPOSED DESIGNS AND PROVIDE APPROPRIATE RESPONSES AT PUBLIC HEARINGS AND COMMITTEE MEETINGS IN COORDINATION WITH THE CHIEF OF LANDSCAPE ARCHITECTURE.
• NOMINATE AGENCY PROJECTS AND COORDINATE MATERIALS FOR AWARDED PROJECTS FOR PDC'S ANNUAL AWARDS FOR EXCELLENCE IN DESIGN.
• SUPPORT DESIGN ADMINISTRATION STAFF INCLUDING ALL DESIGN REVIEW COORDINATION AND FACILITATING IN- HOUSE AND COMMISSER REVIEW AS NEEDED. COACH AND PROVIDE SESSIONS TO PREPARE PRESENTERS AHEAD OF DESIGN REVIEWS ENSURING THEIR LEVEL OF DETAIL MATCHES THE AUDIENCE LEVEL.
• SUPPORT ADMINISTRATIVE DUTIES RELATED TO THE SHARE DESIGN RESOURCES FOLDER IN ORDER TO PROMOTE A HIGH LEVEL OF DESIGN QUALITY AND CONSISTENCY FOR IN-HOUSE PROJECTS IN COORDINATION WITH THE DIRECTOR OF LANDSCAPE ARCHITECTURE RESOURCES AND THE CHIEF OF LANDSCAPE ARCHITECTURE.

OLMSTEAD CENTER, QUEENS

NOTE: ALL RESUMES MUST BE RECEIVED NO LATER THAN THE LAST DAY OF THE POSTING PERIOD. REFERENCES WILL BE REQUIRED UPON REQUEST. REFERENCES WILL BE REQUIRED UPON REQUEST. FEES: HIRED CANDIDATES WILL BE SUBJECT TO A PROCESSING FEE BETWEEN $40.00 TO $101.00 BASED ON THE SALARY RANGE OF TITLE. HIRED CANDIDATES WHO ARE NOT CURRENTLY EMPLOYED BY THE CITY WILL BE SUBJECT TO A $107.50 BACKGROUND CHECK FEE.

NYC.GOV/PARKS

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

FOR INFORMATION ABOUT APPLYING FOR CIVIL SERVICE EXAMS GO TO: CIVIL SERVICE EXAMS - DEPARTMENT OF CITYWIDE ADMINISTRATIVE SERVICES (NYC.GOV)

ADMIN COMMUNITY RELATIONS SPEC - 1002F

1. A BACCALAUREATE DEGREE FROM AN ACCREDITED COLLEGE OR UNIVERSITY, ACCREDITED BY REGIONAL, NATIONAL, PROFESSIONAL OR SPECIALIZED AGENCIES RECOGNIZED AS ACCREDITING BODIES BY THE U. S. SECRETARY OF EDUCATION AND BY THE COUNCIL FOR HIGHER EDUCATION ACCREDITATION (CHEA) AND FOUR YEARS OF SATISFACTORY, FULL-TIME COMMUNITY LIAISON, COMMUNITY ORGANIZATION OR COMMUNITY RELATIONS EXPERIENCE, AT LEAST TWO YEARS OF WHICH MUST HAVE BEEN IN A BROAD ADMINISTRATIVE OR POLICY-MAKING CAPACITY WITH RESPONSIBILITY FOR PLANNING, ORGANIZING, COORDINATING, DEVELOPING, EVALUATING AND/OR ADMINISTERING A LARGE COMMUNITY SERVICE PROGRAM OR ACTIVITY; OR
2. A FOUR-YEAR HIGH SCHOOL DIPLOMA OR ITS EDUCATIONAL EQUIVALENT APPROVED BY A STATE'S DEPARTMENT OF EDUCATION OR A RECOGNIZED ACCREDITING ORGANIZATION AND EIGHT YEARS OF SATISFACTORY, FULL-TIME EXPERIENCE AS DESCRIBED IN "1" ABOVE, AT LEAST TWO YEARS OF WHICH MUST HAVE BEEN IN A BROAD ADMINISTRATIVE OR POLICY-MAKING CAPACITY WITH RESPONSIBILITIES AS DESCRIBED IN "1" ABOVE; OR
3. EDUCATION AND/OR EXPERIENCE EQUIVALENT TO "1" OR "2" ABOVE. UNDERGRADUATE EDUCATION ABOVE THE HIGH SCHOOL LEVEL MAY BE SUBSTITUTED FOR THE COMMUNITY LIAISON, COMMUNITY ORGANIZATION OR COMMUNITY RELATIONS EXPERIENCE, BUT NOT FOR THE TWO YEARS OF BROAD ADMINISTRATIVE OR POLICY-MAKING EXPERIENCE DESCRIBED