Public Agency Board Clerk & Minutes Specialist

Metropolitan Transportation Commission; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

The Metropolitan Transportation Commission (MTC) seeks an experienced Clerk to support ABAG and MTC meeting bodies. You will manage agendas, circulate meeting materials, and post materials in line with the Brown Act.

The role requires coordinating with commissioners, staff, and external partners, while maintaining confidentiality and attention to detail. Ideal candidates have strong executive support experience, expertise in minute taking, and a solid understanding of public meeting laws.

Qualifications

• Familiarity with meeting protocol and Brown Act requirements.
• Ability to manage complex scheduling and meeting coordination.
• Proficiency with MS Office and meeting management software (Granicus).
• Strong written and verbal communication; attention to detail.
• Knowledge of by-laws, policies, and records management.

Responsibilities

• Assist in updating resolutions and maintain the resolution log.
• Coordinate agenda topics, descriptions, and materials; route and post per Brown Act.
• Draft and condense minutes; accurately report proceedings.
• Review documents to ensure actions and votes are properly recorded.
• Interpret board/by-law policies and respond to inquiries with independent judgment.
• Interact with officials, staff, and the public; prepare letters and reports.
• Onboard new meeting body members and support agenda management.

Skills

Meeting coordination

Minute taking

Discretion

Communication skills

Time management

Brown Act knowledge

Education

Bachelor's degree

Tools

Granicus

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

The Metropolitan Transportation Commission (MTC) seeks an experienced Clerk to support ABAG and MTC meeting bodies. You will manage agendas, circulate meeting materials, and post materials in line with the Brown Act.

The role requires coordinating with commissioners, staff, and external partners, while maintaining confidentiality and attention to detail. Ideal candidates have strong executive support experience, expertise in minute taking, and a solid understanding of public meeting laws.