Executive Assistant III

Remote Jobs; San Francisco (CA); Hybrid; USD 108,000 - 137,000; Full time

Benefits offered by this job

PERS retirement benefits

Health insurance

Dental insurance

Vision care insurance

Life insurance

Paid holidays and leave

Job summary

Metropolitan Transportation Commission is seeking an Executive Assistant III to support the CFO and Finance leadership. This role will supervise administrative staff, manage complex calendars, and coordinate highly confidential communications.

Onsite at least 3 days a week with hybrid work options, you will interact with senior staff and partners, helping ensure efficient operations and timely project delivery within the Finance team.

Qualifications

• High school diploma or equivalent with six years of administrative experience.
• Notary public is desirable.

Responsibilities

• Plan, coordinate and execute complex meetings and events.
• Handle travel details and expense reports for CFO and Directors.
• Supervise and allocate work of administrative staff as assigned.
• Manage confidential communications and calendar scheduling for executives.

Skills

Microsoft Office

Outlook calendar management

Executive support

Travel coordination

Communication

Problem solving

Education

High school diploma or equivalent

Tools

Outlook

Microsoft Excel

Shared calendars

Job description

Salary : $108,034.37 - $137,013.76 Annually
Location : 375 Beale Street, San Francisco, CA
Job Type: Regular/Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 228
Section: Executive Office
Opening Date: 10/26/2026
Closing Date: 11/8/2026 11:55 PM Pacific
EQUAL OPPORTUNITY EMPLOYER

The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.

DEADLINE TO APPLY IS SUNDAY, NOVEMBER 8, 2026, AT 11:55 PM

ABOUT THE ROLE

The Executive Assistant III is a lead/advanced level classification within the Executive Assistant Services. This individual will work with the CFO to support them as well as the work of senior staff on the Finance team and across sections with other Lead Administrators to help support the Executive Team, as needed. This position will be onsite at least 3 days a week and occasionally additional days during a normal workweek, depending on departmental needs.

The individual in this position will assist the CFO, Section Directors, Assistant Directors and other staff in Finance. Incumbent will also supervise and allocate the work of other administrative staff as assigned.

The person in this position must be flexible, proactive, resourceful and efficient, able to interact with staff and partners (at all levels), work in a fast-paced environment, and function with a high level of professionalism and discretion.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential duties and responsibilities include but are not limited to the following:

General Administrative Duties

• Plan, coordinate and execute multiple and complex meetings and events.
• Handle travel and training details and process expense reports for the CFO and Section Directors.
• Provide varied, complex and confidential administrative work to the CFO and Section Directors, Assistant Directors and other senior staff within the sections reporting to the CFO.
• Prioritize, distribute and process incoming and outgoing communications of all types; handle confidential correspondence.
• Coordinate, organize and maintain various records, reports and resource materials.
• Manage emails, calls, communications, meetings and visitors, events and refer inquiries appropriately.
• Provide information regarding Agency functions, policies, procedures and practices to staff in the Finance sections.
• Assist with and/or administer special projects, stay current on related issues, serve as a troubleshooting resource for other staff.

Lead Direction Duties

• Provide supervision of assigned staff including conducting performance evaluations and participating in other human resources matters.
• Train staff in procedural and technical aspects of their jobs; develop training materials; act as a technical resource to staff.
• Assign and review work of assigned staff.

Business Management Specific Duties

• Facilitate and administer inter-section collaboration as assigned including scheduling, meeting material development and meeting execution.
• Assist with the compilation and execution of complex documents and reports required by banking, outside counsel and other partners in order to facilitate complex financial transactions for the Agency.
• Perform other job-related duties as needed or assigned by the sections under the Finance umbrella.

QUALIFICATIONS KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Business writing, formatting and presentation of materials and documents.
• Microsoft Office programs and the ability to work with other programs and platforms.
• Business math and procedures affecting budgeting, purchasing, expense monitoring, and time reporting.
• Shared file keeping and collaboration systems and shared calendaring programs.

Skills and Abilities:

• Attention to detail and the skillset to review complex documents, communications and materials.
• Ability to analyze situations and identify an effective course of action or response to solve inquiries and address problems.
• Ability to handle complex scheduling and meeting coordination and manage Outlook calendars for the CFO, multiple Section Directors and occasionally Assistant Directors and other staff in Finance.
• Ability to organize tasks and responsibilities, work independently, and be a self-starter.
• Ability to communicate clearly, proactively and concisely, both orally and in writing with poise and tact.
• Ability to establish and sustain effective working relationships while maintaining confidentiality.
• Ability to advocate for section priorities in work across the Represent Finance in fulfilling assignments.
• Ability to interact successfully within a team and to execute duties as an active team participant.
• Ability to meet deadlines and keep accurate records.
• Ability to work with executives and staff at all levels.
• Ability to perform mathematical calculations quickly and accurately.
• Ability to read, understand, and review documents for accuracy and relevant information.
• Ability to learn more complex principles, practices, techniques, and regulations pertaining to assigned duties.

MINIMUM QUALIFICATIONS

An appropriate combination of education and experience that has provided the required knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:

Education and Experience

Equivalent to completion of the twelfth (12th) grade, and six (6) years of increasingly responsible administrative or secretarial experience.

License/Certificate

• Active Notary Public commission (or willingness to obtain one) is desirable

EMPLOYMENT REQUIREMENTS

Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.

DISABILITY

The Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.

All MTC employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

THE FOLLOWING ARE AMONG THE BENEFITS OFFERED TO EMPLOYEES OF MTC:

• Public Employees Retirement System (PERS); employee contributes a portion of gross salary on a pre‑tax basis.
  • MTC is subject to California Pension Reform and as of January 1, 2013 will offer two pension plans. The plan employee will receive will be based on the individual's historical pension plan membership. HR will discuss this directly with all final candidates.
• Health Benefits Insurance through the Public Employees' Retirement System (premiums are shared between agency and employee).
• Agency-paid Dental Insurance (dependent coverage shared by the employee and MTC).
• Agency-paid Vision Care Insurance, employees only (dependent coverage is paid in full by employee).
• Agency-paid Life, AD&D, Short Term and Long Term Disability Insurance.
• Eleven paid holidays per year.
• One day per month paid vacation leave; for each year of service, an additional day per year is granted to a maximum of 25 days per year.
• One day per month paid sick leave, with no limit to the amount of sick leave that can be accumulated. (May cash out up to 240 hours of accumulated sick leave upon separation from the Agency.)
• Personal Business leave; up to three (3) days per year depending upon date of hire.
• Monthly Transit/Parking Subsidy.
• Alternative employee-paid payroll savings plans (tax‑deferred compensation plans).
• Two voluntary employee-paid pre‑tax dependent care and flexible spending accounts available for employees to participate in.
• Voluntary Supplemental life insurance.