PT Office Assistant II

COLLEGE OF MAINLAND

Texas City (TX)

On-site

USD 15,000 - 22,000

Part time

37 hours ago

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Job summary

College of the Mainland in Texas City, TX is seeking a part-time, non-exempt administrative support position to assist the Upward Bound program. Responsibilities include planning, organizing, and coordinating program activities and travel, budgeting, and acting as a liaison among students, staff, and the College.

The ideal candidate will have an Associate degree in Business Administration or equivalent, TRiO background, strong record-keeping skills, and the ability to multi-task and meet

Qualifications

TRiO background and/or experience
Detail oriented with strong record-keeping practices
Knowledge of regulations, policies, and procedures
Highly organized and able to multi-task
Knowledge of secondary and postsecondary education settings
Ability to multi-task, prioritize, and meet deadlines
Budget management
Computer applications involving databases and spreadsheets for reports
Operation of standard office equipment
Strong oral and written communication
Foster a cooperative and collaborative work environment
Bilingual in Spanish
Event planning

Responsibilities

Performs specialized administrative support to the Director related to planning, organizing, and coordinating program activities and travel
Assists Director and staff in accounting for program funds, preparing financial requisitions, and general office support
Enters, reviews, and retrieves data and prepares reports using computer software
Handle confidential information appropriately and safeguard information
Serves as a liaison between students, staff, the community, and the College in relation to the program and its activities
Identify students’ needs prior to directing them to the appropriate faculty or staff member
Willingness to help students interact with the College and its employees
Arranges meetings and appointments, reserves rooms, and coordinates meals and lodging when needed
Attend virtual trainings/webinars regarding TRIO programs policies and budget management

Skills

Detail oriented

Record keeping

Regulations & policies

Highly organized

Budget management

Databases & spreadsheets

Office equipment

Oral & written communication

Cooperative work environment

Bilingual in Spanish

Event planning

Education

Associate degree in Business Administration or equivalent

Tools

Databases

Spreadsheets

Microsoft Office

Job description

Responsible for providing a variety of administrative support duties to ensure the success of planning, organizing, and executing the operations of day-to-day program services of Upward Bound.

Candidates Eligible to Apply

Internal/External

Position Type

Non-Exempt Staff

Employment Status

Part Time

Position Funding Type

Grant

Associate Degree in Business Administration or similar degree, certificate, or equivalent experience, including a minimum of two years of applicable experience.

Preferred Education/Training/Experience

TRiO background and/or experience

Detail oriented in record keeping practices
Application of regulations, policies, and procedures
Highly organized
Knowledge of secondary and postsecondary education settings
Ability to multi-task, prioritize, and meet deadlines
Budget management
Computer applications involving the design and management of databases and spreadsheets for the development and submission of special reports
Operation of standard office equipment
Strong oral and written communication
Foster a cooperative and collaborative work environment

Preferred Knowledge & Skills

Bilingual in Spanish
Event / Activity planning

Licensing/Certification Requirements

N/A

Job Duties

Performs specialized administrative support to the Director related to the planning, organizing, and coordinating of program activities and travel
Assists Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support.
Enters, reviews, and retrieves data and prepares reports, using computer software.
Handle confidential information appropriately and exercise care in safeguarding information.
Serves as a liaison between students, staff, the community, and the College in relation to the program and its activities.
Ability to identify students’ needs prior to directing them to the appropriate faculty or staff member.
Willingness to help students enjoy their interactions with the College and its employees.
Arranges meetings and appointments by securing and reserving rooms with notifications and courtesy reminders; secure meal and lodging reservations and deposits.
Attend various virtual trainings/webinars regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements, along with any applicable training provided by the College.

Physical Requirements

The position requires lifting 15 pounds, the ability to push a cart, and assist with event set-up..

Minimum Salary Range

$13.52

Mid Point Salary Range

$13.52

Maximum Salary Range

Posting Open Date

08/31/2026

Posting Close Date

Posting Will Be Open Until Filled

Yes

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Documents Needed to Apply