PT Human Resources Coordinator

ivytech; Marion (IN); On-site; USD 26,000 - 37,000; Part time

Job summary

Ivy Tech is seeking a Part-time HR Coordinator to provide day-to-day HR support for the Anderson and Marion campuses. You will assist with recruitment, onboarding, payroll changes, data entry, and HR admin tasks in a fast-paced environment.

The ideal candidate is dependable, organized, and discreet, with strong communication skills and the ability to work independently while coordinating activities across two campuses.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum of two years administrative, HR, or related support experience.
• Proficiency in Microsoft Office applications (Excel, Outlook, Word, PowerPoint).
• Experience with Workday or another HR information system preferred.
• Strong interpersonal, written, and verbal communication skills.

Responsibilities

• Serve as a primary point of contact for routine HR inquiries from employees and applicants at the Anderson and Marion campuses.
• Support recruitment and hiring activities, including posting openings, screening, interviewing coordination, and timely follow-up.
• Coordinate onboarding and offboarding, including background checks and documentation.
• Enter and maintain employee information in Workday and follow up on outstanding tasks.
• Process payroll and compensation changes with proper approvals and documentation.
• Maintain confidential employee records in accordance with policies and regulations.
• Coordinate probationary and performance evaluations, tracking deadlines and follow-ups.
• Communicate employment changes to the Employee Benefits team as needed.
• Coordinate adjunct faculty contracts with campus administrative staff.
• Assist with recruitment events, career fairs, and outreach activities.

Skills

Recruitment coordination

Payroll changes

Data entry

Discretion

Organizational skills

Communication

Education

Associate degree

Bachelor's degree preferred

Tools

Workday

HireRight

HRIS

Job description

Pay Rate: $23.00 per hour

Schedule: Part-time, 28 hours per week

Location: Anderson and Marion Campuses

The Part-Time Human Resources (HR) Coordinator provides day-to-day HR support for the Anderson and Marion campuses and serves as a primary point of contact for employees and applicants with HR-related questions. This position supports recruitment and hiring, onboarding and offboarding, background checks, employee data entry, payroll-related changes, recordkeeping, and other HR administrative functions.

Working closely with the Executive Director of Human Resources and campus leadership, the HR Coordinator helps ensure HR processes are completed accurately, timely, and in accordance with college policies and procedures. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities while supporting the needs of both campuses.

The HR Coordinator plays an important role in supporting a positive experience for employees and applicants throughout the employment process. This position coordinates recruitment activities, assists with onboarding and employee transactions, maintains accurate employee records, and helps ensure HR processes stay on track.

The ideal candidate is dependable, organized, responsive, and comfortable working independently in a fast-paced environment. The ability to communicate effectively, follow through on outstanding items, maintain confidentiality, and work collaboratively with employees and campus leaders is essential.

Major Responsibilities:

• Serve as a primary point of contact for routine HR inquiries from employees and applicants at the Anderson and Marion campuses, providing guidance or directing questions to the appropriate resource as needed.
• Support recruitment and hiring activities, including preparing and posting job openings, coordinating applicant screening and interview scheduling, communicating with candidates, and providing timely follow up throughout the hiring process.
• Coordinate onboarding and offboarding activities, including initiating and monitoring background checks through HireRight and the national sex offender registry, tracking required documentation, and coordinating necessary materials and system access.
• Enter and maintain employee information in Workday, including new hires, terminations, and employee changes, and follow up on outstanding tasks and documentation.
• Process approved payroll and compensation changes, including additional pays, salary updates, and spot bonuses, ensuring required documentation and approvals are in place.
• Maintain accurate and confidential employee records and personnel files in accordance with college policies and applicable requirements.
• Coordinate and track probationary and performance evaluation processes for employees at both campuses, including monitoring deadlines and following up on outstanding evaluations.
• Communicate relevant employment changes to the Employee Benefits team as needed.
• Coordinate with administrative assistants at the Anderson and Marion campuses to prepare, process, and maintain adjunct faculty contracts.
• Assist with planning and supporting recruitment events, including career fairs, hiring events, and community outreach activities.
• Monitor upcoming HR deadlines and outstanding tasks, proactively communicate potential concerns or delays to the Executive Director of Human Resources, and assist with identifying solutions.
• Provide general administrative and operational support for HR initiatives and projects as assigned.

This job description is not intended to be an exhaustive list of duties. Other related responsibilities may be assigned as needed. All responsibilities must be performed in accordance with college policies, applicable laws and regulations, and professional standards, including requirements related to confidentiality and the protection of student and employee information.

Work Schedule & Scope:

• This is a part-time position, expected to work approximately 20-28 hours per week.
• Work hours may be divided between the Anderson and Marion campuses based on operational needs.
• Travel between campuses may be required.

Work schedules may vary based on business needs and coordination with the Executive Director of Human Resources.

Education & Experience Requirements:

• Associate degree required; bachelor's degree preferred.
• Minimum of two years of administrative, human resources, or related support experience.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• Ability to work independently, follow established procedures, and ensure timely completion of assigned responsibilities.
• Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
• Experience with Workday or another HR information system preferred.
• Strong interpersonal, written, and verbal communication skills.
• Ab