PT Financial Aid Specialist

Southwest Virginia Community College; Tazewell (VA); On-site; USD 24,000 - 34,000; Part time

Job summary

Southwest Virginia Community College in Tazewell, VA, seeks a Part-Time Financial Aid Specialist to guide students through federal, state, and institutional aid. The role emphasizes accuracy, confidentiality, and customer service in a fast-paced office.

Responsibilities include answering questions, processing applications, collecting documents, and advising students to support access, retention, and completion of programs.

Qualifications

• Must be self-directed, cooperative, and able to adapt quickly.
• Maintain a high level of accuracy and confidentiality in a high-volume environment.
• Excellent communication with the public and ability to prepare reports.

Responsibilities

• Provide frontline support to students and families navigating financial aid.
• Explain federal, state, and institutional aid programs and ensure regulatory compliance.
• Assist with application processing, document collection, and general advising to support access, retention, and completion.

Skills

Self-directed

Cooperative

Attention to detail

High-volume environment

Data analysis

Public communication

Tools

PeopleSoft SIS

Job description

PT Financial Aid Specialist

Working Title | PT Financial Aid Specialist

Role Title | Education Support Spec III

Role Code | 29144-SW

FLSA | Nonexempt

Pay Band | 04

Position Number | 294W0208

Agency | Southwest Virginia Community College

Division | Southwest Virginia Community College (Div)

Work Location | Tazewell - 185

Hiring Range | $21.25 per hour

Emergency/Essential Personnel | No

EEO Category | 5-Paraprofessionals

Full Time or Part Time | Part Time

Does this position have telework options? -Telework options are subject to change based on business needs- | No

Does this position have a bilingual or multilingual skill requirement or preference? | No

Work Schedule | Up to 29 hours per week. Hours may include day, evenings, and weekends.

Sensitive Position | No

Job Description

Southwest Virginia Community College is seeking a candidate to fill the role of Part-Time Financial Aid Specialist. The Part-Time Financial Aid Specialist provides frontline support to students and families navigating the financial aid process. This role is responsible for delivering accurate information regarding federal, state, and institutional aid programs while ensuring compliance with applicable regulations. The specialist assists with application processing, document collection, and general advising supporting student access, retention, and completion. This position provides support and collaboration as needed within the Financial Aid Office.

Why Join SWCC?

Be part of an institution that transforms lives through education and workforce training. At SWCC, you’ll contribute to student success, support our communities, and work alongside dedicated colleagues in a welcoming and supportive environment.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Must be a self-directed person who works cooperatively, adapts easily and quickly, accepts responsibility, ensures a high level of accuracy with attention to detail, and thrives in a high-volume environment. Ability to run, compile, analyze, and prepare documents and reports accurately. Ability to interact effectively with the public and perform quality work under pressure. Ability to analyze and interpret information for reporting purposes. Ability to effectively communicate with the public. Ability to maintain a high level of ethics and confidentiality in performance of all job duties

Additional Considerations

Knowledge of the PeopleSoft SIS modules of Financial Aid. Knowledge of VCCS financial aid policies and procedures. Ability to utilize front-line decision-making skills in the areas of VCCS financial aid policies and procedures and the PeopleSoft SIS modules of Financial Aid Advising.

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

Some travel may be required.

Posting Detail Information

Posting Number | WGE_3549P

Recruitment Type | General Public - G

Number of Vacancies | 1

Position End Date (if temporary) |

Job Open Date | 11/10/2026

Job Close Date | 11/29/2026

Open Until Filled | No

Agency Website | www.sw.edu

Contact Name | Human Resources

Email | [e-mail]

Phone Number | 276-964-7333

Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information |

Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting | https://jobs.vccs.edu/postings/102958

Supplemental Questions

1. * I understand that this is a part-time position. In consideration thereof, I wish to proceed with the completion of my application.
   • No response.
   • Yes.
   • No.
2. * I understand this position is not a remote position and I will be required to attend work in person.
   • Yes
   • No
3. * I understand this position is located in Southwest Virginia and I will be required to reside in Virginia or a border state.
   • Yes
   • No
4. * Do you now or in the future require visa sponsorship to work in the United States?
   • Yes
   • No
5. * Are you applying for this position to satisfy an OPT training requirement for your educational program?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. Other Document
2. Certificate
3. PDF Portfolio or Website
4. Alternative Hiring Process Letter

• [phone]
• [e-mail]