PT Administrative Assistant - Truck Driver Training

ICC Illinois Central College; East Peoria (IL); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Paid time off

11 paid holidays

Medical, dental, vision insurance

Tuition waivers for employee, spouse,

Job summary

Illinois Central College is seeking a part-time Administrative Assistant for the Truck Driver Training department at the East Peoria Campus. The role supports secretarial tasks, records maintenance, and program reporting. Must be detail-oriented and proficient with MS Office.

The position offers a part-time schedule with competitive hourly pay and the opportunity to contribute to student services and program operations in a campus setting.

Qualifications

• High school diploma or equivalent required.
• At least 3 years of related administrative support experience.
• Proficient with Microsoft Office Suite and data entry.
• Typing speed of at least 45 words per minute.
• Strong multitasking and prioritization skills.
• Excellent verbal and written communication; strong interpersonal skills.

Responsibilities

• Assist with preparation of monthly, quarterly, and annual reports.
• Maintain student and program records in files.
• Maintain program database and provide reports to the director.
• Manage office supplies and mailings.
• Arrange rooms, locations, and transportation for events.
• Handle communications, reimbursements, and applications.
• Coordinate virtual services.
• Reconcile monthly credit card statements.
• Input data for annual performance reports for the U.S. Department of Education.

Skills

Microsoft Office Suite

Typing 45 wpm

Multi-tasking

Verbal and written communication

Interpersonal skills

Education

High school diploma

Associate's degree (preferred)

Tools

PeopleSoft

Job description

Position Title: PT Administrative Assistant - Truck Driver Training

Campus: East Peoria Campus

Employment Type: Classified, StaffPart time

Department: Truck Driver Training

Start Date: 11/02/2026

Job Description

Summary: The PT Administrative Assistant is primarily responsible for performing general and confidential secretarial and designated administrative support duties requiring discretion in processing, preparing and maintaining records and expenditures.

Compensation: $18.08-20.34 an hour.

Essential Functions

• Assist with the preparation of all monthly, quarterly, and annual reports.
• Maintain all student and program records in files.
• Maintain program database; provide formative and summative reports to the director.
• Maintain office supply inventory and coordinate office mailings.
• Reserve rooms, locations, and transportation for workshops, activities, and college and cultural trips.
• Receive, distribute and collect incoming communications, reimbursements, registration, applications, and other related materials.
• Coordinate virtual services.
• Assist in reconciling monthly credit card statements.
• Gather, compile and input data into online system report for the Annual Performance Report for the U.S. Department of Education.
• Keep follow-up records as assigned.
• Answer telephone, channel inquiries to appropriate personnel and take messages.
• Perform related duties as required.

Minimum Qualifications

• High school diploma or equivalent.
• Three (3) years related administrative support work.
• Proficient in Microsoft Office Suite.
• Strong typing skills a minimum of 45 words per minute.
• Strong multi-tasking and prioritization skills.
• Strong verbal and written communication skills.
• Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

Preferred Qualifications

• Associate's degree in business, administration, or related field.
• Experience in an educational system.
• Knowledge of accounting and business principles.
• Knowledge of PeopleSoft.

Illinois Central College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, ancestry, pregnancy, physical or mental disability, sexual orientation, gender identity or expression, marital or familial status, order of protection status, use of VESSA rights, genetic information, military or veteran status (including discharge status), or any other protected status in accordance with applicable federal, state, and local laws.

Benefits

• Paid time off
• 11 paid holidays
• 2 floating holidays
• Medical, dental, vision, life and long-term disability insurance
• Tuition waivers for employee, spouse and dependent children
• On-site childcare center
• 403(b) retirement plans
• State University Retirement System pension plan

To learn more about full-time health care benefits at ICC.

Make an Impact at Illinois Central College

At Illinois Central College, our employees help transform lives through education and strengthen the communities we serve. From faculty to staff, every role contributes to student success and community impact. At ICC you’ll have the opportunity to: Make a meaningful difference in students’ lives Work alongside passionate colleagues dedicated to education and service Contribute to the growth and success of our local communities Explore our open positions and discover how you can make an impact at ICC.