Part-Time Administrative Assistant, Truck Driver Training

Illinois Central College; East Peoria (IL); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Paid time off

Holidays

Medical, dental, vision insurance

Tuition waivers for employee and/or we

On-site childcare

403(b) retirement plans

Job summary

Illinois Central College is seeking a PT Administrative Assistant in the Truck Driver Training department at the East Peoria Campus. The role provides confidential secretarial and administrative support, handling records and expenditures with discretion.

Responsibilities include preparing monthly and annual reports, maintaining student and program records, coordinating rooms and transportation, and assisting with data entry and communications to staff and students.

Qualifications

• High school diploma or equivalent.
• Three years related administrative support experience.
• Proficient in Microsoft Office Suite.
• Strong typing skills 45 wpm.
• Strong multitasking and prioritization skills.
• Strong verbal and written communication skills.
• Strong interpersonal skills with others.

Responsibilities

• Assist with the preparation of all monthly, quarterly, and annual reports.
• Maintain all student and program records in files.
• Maintain program database; provide formative and summative reports to the director.
• Maintain office supply inventory and coordinate office mailings.
• Reserve rooms, locations, and transportation for workshops, activities, and college and cultural trips.
• Receive, distribute and collect incoming communications, reimbursements, registration, applications, and other related materials.
• Coordinate virtual services.
• Assist in reconciling monthly credit card statements.
• Gather, compile and input data into online system reports for the Annual Performance Report.
• Answer telephone and direct inquiries to appropriate personnel.

Skills

Typing 45 wpm

MS Office

Verbal communication

Written communication

Multitasking

Interpersonal skills

Education

High school diploma or equivalent

Associate’s degree (preferred)

Tools

PeopleSoft

Microsoft Office Suite

Job description

Illinois Central College is seeking a PT Administrative Assistant in the Truck Driver Training department at the East Peoria Campus. The role provides confidential secretarial and administrative support, handling records and expenditures with discretion.

Responsibilities include preparing monthly and annual reports, maintaining student and program records, coordinating rooms and transportation, and assisting with data entry and communications to staff and students.