PT Administrative Assistant-AutoInc/APLX Media

FRONTIER DODGE; Amarillo (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

FRONTIER DODGE in Amarillo, TX seeks an Administrative Assistant to support the corporate marketing department and dealership network. This role emphasizes organization and proactive problem solving in a fast-paced environment.

You will manage emails, invoices, budgets, and vendor communications while coordinating meetings, Asana tasks, and budget tracking. Monday–Friday schedule with growth opportunities within a 19-dealership Texas group.

Qualifications

• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office, CDK, and task tools like Asana.
• Excellent written and verbal communication skills.
• Experience handling invoices, purchase orders, or budget tracking is a plus.
• Ability to multitask, prioritize, and anticipate needs in a fast-moving environment.
• A positive, dependable team player with a “get it done” attitude.

Responsibilities

• Support the marketing team by managing emails, vendor communications, and store requests.
• Process invoices, check requests, and update budget spreadsheets.
• Help track marketing spend, upload vendor billing, and maintain organized digital files.
• Prepare meeting documents, agendas, and presentation materials.
• Submit weekly commercial traffic to TV stations and confirm spot rotations.
• Manage Asana task updates and help keep projects on schedule.
• Assist with research, reporting, and light creative coordination.
• Keep daily operations running efficiently from morning check-ins to end-of-day wrap-ups.

Skills

Organizational skills

Microsoft Office

CDK

Asana

Written communication

Verbal communication

Multi-tasking

Attention to detail

Problem solving

Team player

Education

High school diploma or equivalent

Automotive industry experience preferred

Basic math, reading and writing skills

Tools

10-key calculator

Job description

Administrative Assistant – AutoInc/APLX MediaJoin our fast-paced, high-energy automotive group and help keep our marketing and admin operations running smoothly!We’re looking for a highly organized Administrative Assistant to support our corporate marketing department and dealership network. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment where no two days are the same.What You’ll Do• Support the marketing team by managing emails, vendor communications, and store requests• Process invoices, check requests, and update budget spreadsheets• Help track marketing spend, upload vendor billing, and maintain organized digital files• Prepare meeting documents, agendas, and presentation materials• Submit weekly commercial traffic to TV stations and confirm spot rotations• Manage Asana task updates and help keep projects on schedule• Assist with research, reporting, and light creative coordination• Keep daily operations running efficiently from morning check-ins to end-of-day wrap-upsWhy You’ll Love Working Here• Monday–Friday schedule, no weekends• Stable, family-owned automotive group with 19 dealerships across Texas• Collaborative and creative office environment• Opportunities for professional growth and long-term career developmentWhat We’re Looking For• Strong organizational skills with attention to detail• Proficiency with Microsoft Office, CDK, and task tools like Asana• Excellent written and verbal communication skills• Experience handling invoices, purchase orders, or budget tracking is a plus• Ability to multitask, prioritize, and anticipate needs in a fast-moving environment• A positive, dependable team player with a “get it done” attitudePre-Hire RequirementsValid TX DL and acceptable driving record, acceptable background review, and negative drug screenEducation and Experience RequiredHigh school diploma or the equivalentBasic math, reading and writing skillsMust be able to apply common sense understanding to carry out instruction furnished in written or oral diagrammatic formMust be able to deal with problems involving several concrete variables in or from standardized situationsStrong mental aptitudeStrong verbal communication skillsStrong personal initiativeSix months of automotive experience preferred/training availableAbility to use a computer and 10 key calculatorType at least 50 wpmPhysical Requirements:Frequent standing, walking, sitting, grasping/gripping, writing/typing, finger dexterity, working in a confined space, driving, eye/hand/foot coordination, hearing, speaking and vison (beyond arms length).Occasionally bending/stooping/squatting, climbing stairs/ladders, pushing/pulling, reaching above shoulders and lift/carry 1-25lbs.Working ConditionsThe employee will work indoors in a professional office environment.While this list is intended to be an accurate reflection of the current job, this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. The company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments). Be ready and willing to perform additional tasks or duties as needed or requested by management.Ready to join a high-performing team that values precision and reliability?Apply today and become an essential part of our Amarillo office operations.