Provider Recruitment Coordinator

Ardent Health; Nashville (TN); On-site; USD 50,000 - 65,000; Full time

Job summary

Ardent Health in Brentwood, Tennessee, seeks a Provider Recruitment Coordinator to coordinate provider site visits across markets, ensuring a smooth, professional experience for physicians, APPs, and clinical partners during on-site visits.

You will manage visit logistics, prepare materials, and facilitate communication with clinical departments, partnering with nursing, HR, operations, and leadership to ensure a seamless provider experience and strong engagement.

Qualifications

• Bachelor’s degree in healthcare administration, business, communications, or related field preferred.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with clinical and non‑clinical teams.
• Excellent organizational skills and attention to detail in a fast‑paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.

Responsibilities

• Plan, schedule, and execute provider site visits, including agenda creation and coordination with clinical and administrative teams.
• Serve as the primary contact for providers before, during, and after visits, ensuring timely communication.
• Prepare visit materials, orientation packets, schedules, and documentation; ensure resources are available.
• Greet providers, escort them through clinical departments, and address real-time needs or questions.
• Partner with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identify and elevate provider concerns, workflow barriers, or operational issues to leaders.
• Maintain accurate records of visits, feedback, and follow-up actions; support leadership reporting.
• Foster positive relationships with providers to support engagement and retention.

Skills

Interpersonal communication

Organizational skills

Multitasking

Professionalism

Customer service

Education

Bachelor’s degree in healthcare administration, business, communications, or related field

Tools

Scheduling systems

Microsoft Office

Workflow tools

Job description

Overview

• 30 hospitals
• 280 sites of care
• 4,281 beds
• 24,000+ team members
• 1,800+ aligned providers
• 421 medical residents

Ardent Health is a leading provider of healthcare in communities across the country. With a focus on consumer-friendly processes and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. We are driven by our purpose of caring for people: our patients, our communities and one another.
Located in Brentwood, Tennessee, Ardent has earned a reputation as one of the industry’s strongest and most innovative healthcare systems. Our facilities and clinics are consistently recognized among healthcare’s best employers. We recognize each hospital and clinic is as unique as the community it serves. We strive to maintain strong community ties through advisory boards, contributions, charitable care, education and outreach.
Ardent includes:

Ardent includes

• 30 hospitals
• 280 sites of care
• 4,281 beds
• 24,000+ team members
• 8,200+ nurses
• 1,800+ aligned providers
• 5.8M annual provider encounters
• 421 medical residents

Ardent makes considerable investments in people, technology, facilities, and communities, producing high quality care and extraordinary results. From newly constructed facilities and expanded services, to lifesaving technology and outstanding opportunities for employees, Ardent is committed to providing its hospitals and clinics the tools needed to succeed.
We believe it is this mix of corporate support and local autonomy that equips our teams for success.

Job Summary

The Provider Recruitment Coordinator serves as the primary point of coordination for provider site visits across our markets . This role ensures a smooth, professional, and well ‑ supported experience for physicians, advanced practice providers, and clinical partners during their time on site. The liaison manages visit logistics, facilitates communication between providers and clinical departments, and supports initiatives that strengthen provider engagement and operational excellence.

Responsibilities

• Plan s , schedule s , and execute s provider site visits, including agenda creation, routing, and coordination with clinical and administrative teams.
• Serve s as the primary point of contact for providers before, during, and after visits, ensuring timely, clear, and professional communication.
• Prepare s visit materials, orientation packets, schedules, and documentation; ensure all required resources are available.
• Greet s providers, escort them through clinical departments, facilitate introductions, and address real ‑ time needs or questions.
• Partner s with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identif ies and elevate s provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintain s accurate records of visits, feedback, and follow ‑ up actions; support reporting for leadership.
• Foster s positive, professional relationships with providers to support engagement, retention, and satisfaction.

Qualifications

Job Requirements:

• Bachelor’s degree in healthcare administration, business, communications, or related field preferred .
• 1 + years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with the ability to work effectively with clinical and non ‑ clinical teams.
• Excellent organizational skills and attention to detail in a fast ‑ paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.