Provider Site Visit & Engagement Coordinator

Ardent Health; Nashville (TN); On-site; USD 50,000 - 65,000; Full time

Job summary

Ardent Health in Brentwood, Tennessee, seeks a Provider Recruitment Coordinator to coordinate provider site visits across markets, ensuring a smooth, professional experience for physicians, APPs, and clinical partners during on-site visits.

You will manage visit logistics, prepare materials, and facilitate communication with clinical departments, partnering with nursing, HR, operations, and leadership to ensure a seamless provider experience and strong engagement.

Qualifications

• Bachelor’s degree in healthcare administration, business, communications, or related field preferred.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with clinical and non‑clinical teams.
• Excellent organizational skills and attention to detail in a fast‑paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.

Responsibilities

• Plan, schedule, and execute provider site visits, including agenda creation and coordination with clinical and administrative teams.
• Serve as the primary contact for providers before, during, and after visits, ensuring timely communication.
• Prepare visit materials, orientation packets, schedules, and documentation; ensure resources are available.
• Greet providers, escort them through clinical departments, and address real-time needs or questions.
• Partner with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identify and elevate provider concerns, workflow barriers, or operational issues to leaders.
• Maintain accurate records of visits, feedback, and follow-up actions; support leadership reporting.
• Foster positive relationships with providers to support engagement and retention.

Skills

Interpersonal communication

Organizational skills

Multitasking

Professionalism

Customer service

Education

Bachelor’s degree in healthcare administration, business, communications, or related field

Tools

Scheduling systems

Microsoft Office

Workflow tools

Job description

Ardent Health in Brentwood, Tennessee, seeks a Provider Recruitment Coordinator to coordinate provider site visits across markets, ensuring a smooth, professional experience for physicians, APPs, and clinical partners during on-site visits.

You will manage visit logistics, prepare materials, and facilitate communication with clinical departments, partnering with nursing, HR, operations, and leadership to ensure a seamless provider experience and strong engagement.