Provider Site Visit Coordinator

Ardent Health Services; Nashville, Northern (TN, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Ardent Health Services in Brentwood, TN seeks a Provider Recruitment Coordinator to coordinate on-site provider visits across markets. You will ensure a smooth, professional experience for physicians and clinical partners, handling logistics and communications.

Responsibilities include planning visits, creating agendas, welcoming and guiding providers, and collaborating with nursing, HR, operations, and leadership to optimize engagement and clinical operations.

Qualifications

• Bachelor's degree in healthcare administration, business, communications, or related field.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with the ability to work effectively with clinical and non-clinical teams.
• Excellent organizational skills and attention to detail in a fast-paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.

Responsibilities

• Plans, schedules, and executes provider site visits, including agenda creation, routing, and coordination with clinical and administrative teams.
• Serves as the primary point of contact for providers before, during, and after visits, ensuring timely, clear, and professional communication.
• Prepares visit materials, orientation packets, schedules, and documentation; ensure all required resources are available.
• Greets providers, escort them through clinical departments, facilitate introductions, and address real-time needs or questions.
• Partners with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identifies and elevates provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintains accurate records of visits, feedback, and follow-up actions; support reporting for leadership.
• Fosters positive, professional relationships with providers to support engagement, retention, and satisfaction.

Skills

Strong interpersonal and communication

Education

Bachelor's degree in healthcare administration, business, communications, or related field

Tools

Scheduling systems

Microsoft Office

Workflow tools

Job description

Ardent Health Services in Brentwood, TN seeks a Provider Recruitment Coordinator to coordinate on-site provider visits across markets. You will ensure a smooth, professional experience for physicians and clinical partners, handling logistics and communications.

Responsibilities include planning visits, creating agendas, welcoming and guiding providers, and collaborating with nursing, HR, operations, and leadership to optimize engagement and clinical operations.