Provider Experience & Visit Coordinator

Ardent Corporate; Nashville (TN); On-site; USD 52,000 - 70,000; Full time

Job summary

Ardent Health is seeking a Provider Recruitment Coordinator to orchestrate site visits across our markets. You will ensure a smooth, professional experience for physicians, advanced practice providers, and clinical partners while coordinating logistics and communications.

The role partners with nursing, HR, operations, and leadership to support engagement, retention, and operational excellence across facilities. A Bachelor's degree and 1+ year of healthcare operations experience are preferred.

Qualifications

• Bachelor's degree in healthcare administration, business, communications, or related field preferred.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with the ability to work effectively with clinical and non clinical teams.
• Excellent organizational skills and attention to detail in a fast paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.

Responsibilities

• Plan, schedule, and execute provider site visits, including agenda creation, routing, and coordination with clinical and administrative teams.
• Serve as the primary point of contact for providers before, during, and after visits, ensuring timely, clear, and professional communication.
• Prepare visit materials, orientation packets, schedules, and documentation; ensure all required resources are available.
• Greet providers, escort them through clinical departments, facilitate introductions, and address real time needs or questions.
• Partner with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identifies and escalates provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintain accurate records of visits, feedback, and follow up actions; support reporting for leadership.
• Foster positive, professional relationships with providers to support engagement, retention, and satisfaction.

Skills

Interpersonal skills

Communication skills

Organizational skills

Multitasking

Education

Bachelor's degree in healthcare administration, business, communications, or related field

Tools

Scheduling systems

Microsoft Office

Workflow tools

Job description

Ardent Health is seeking a Provider Recruitment Coordinator to orchestrate site visits across our markets. You will ensure a smooth, professional experience for physicians, advanced practice providers, and clinical partners while coordinating logistics and communications.

The role partners with nursing, HR, operations, and leadership to support engagement, retention, and operational excellence across facilities. A Bachelor's degree and 1+ year of healthcare operations experience are preferred.