Providence County, RI – Credentialing Coordinator

GovHRUSA; Rhode Island; On-site; USD 48,216 - 50,971; Full time

Benefits offered by this job

401(k) match

Medical benefits

Job summary

GovHRUSA seeks an Administrative Assistant – Badging Support for a 3–4 month onsite assignment. The role focuses on precise data entry, document control, front-counter service, and credentialing workflow compliance at a secure facility.

The ideal candidate demonstrates meticulous data integrity, confidentiality, and the ability to follow SOPs with traceable timestamps, handling payments and records in a high-security environment. Remote work is not available.

Qualifications

• Meticulous, process driven, and precise; follows written procedures step-by-step.
• Strong data integrity mindset; double-checks entries and reconciles discrepancies.

Responsibilities

• Intake and validate applications; ensure completeness before processing.

Skills

Data accuracy

Confidentiality

SOP adherence

Communication

Background check readiness

Tools

Microsoft Office

Excel

Access/ID systems

Job description

Administrative Assistant – Badging Support (Temporary)

Role Summary

A transportation-industry company is seeking a precision-focused administrative professional to support badging and credentialing operations at a secure facility. This full-time, onsite temporary assignment is expected to last approximately 3–4 months. The position is responsible for accurate data entry, document control, front-counter customer service, payment processing support, and compliance-aligned recordkeeping for credentialing workflows. The role requires meticulous attention to detail, confidentiality, reliability, and the ability to follow routine, policy-driven processes.

Must Have Qualifications (Precision & Compliance)

• Meticulous,process driven, and precise; consistently follows written proceduresstep-by-stepwithout deviation.
• Strong data integrity mindset; doublechecks entries and reconciles discrepancies before closing tasks.
• Demonstrated confidentiality with personally identifiable information andsecurity relatedrecords.
• Reliability and accountability; maintainsaudit readyfiles and timestamps actions for traceability.
• Professional communication; calm, courteous, and consistent with applicants, authorized representatives, security personnel, and internal teams.
• Must be able to successfully pass a comprehensive background check and satisfy all access requirements for a high-clearance secure facility.
• Must have relevant experience in administrative support, badging, credentialing, records management, identity verification, HR onboarding, banking, accounting, data entry, or another process-driven environment.
• Must be available for full-time, onsite work; remote or hybrid work is not available for this assignment.

Relevant Work Experience

Banking / Accounting

Bank accountant, teller, or bookkeeper experience handling payments, reconciliations, daily balancing, and exception logging.

Comfortable preparing weekly/monthly financial packages and documenting refunds or adjustments.

Administrative / Secretary / Administrative Assistant

Front desk operations, appointment scheduling, call handling, and email correspondence.

Document management: filing, indexing, version control, and retention per policy.

Experience supporting multistakeholder workflows and escalating exceptions appropriately.

Data Entry / Records Clerk

High throughput,high accuracykeyboarding; numeric and text entry with verification.

Form validation against supporting identity documents; quick identification of incomplete or mismatched information.

Maintaining organized databases, trackers, and lists with consistent naming conventions.

Credentialing / HR Onboarding / DMVStyle Roles

Familiarity with identity verification, credential issuance, renewals, and deactivations.

Comfort working under strict policy constraints and standardized checklists.

Technical Skills (Microsoft Office & Systems)

Microsoft Outlook:professional email etiquette, shared mailbox workflows, and calendar scheduling.

Microsoft Word:form letters, labels, templates, and structuredSOP compliantdocumentation.

Microsoft Excel:lists, filters, lookups, sorting, basic formulas, and pivot tables for weekly/monthly reporting.

SharePoint or shared drives:file organization, permissions awareness, and version control.

Access control / credentialing tools (training provided):running status and exception reports, exporting data, and basic system navigation.

Operational Responsibilities (Badging and Credentialing Support)

Data Entry & Document Control

Intake and validate applications; ensure completeness before processing.

Enter, update, and terminate records withdouble entryor verification steps.

Maintain orderly digital and physical files; index by applicant, organization, and date; preserve complete audit trails.

Front Counter & Customer Service

Greet applicants, verify identity documents, answer routine questions, and manage appointment schedules.

Log each customer interaction succinctly; route complex issues to the appropriate coordinator or security team member.

Compliance Support

Follow SOPs for badge issuance, renewals, and terminations; never skip required steps.

Assist with access-restriction actions, badge recovery coordination, and record updates.

Support periodic authorized-representative audits by preparing lists, confirming contact details, and documenting results.

Finance & Reconciliation

Collect and record card transactions; balance against receipts and system totals.

Assemble weekly and monthly deliverables for Finance in standardized formats.

Document refunds and adjustments with proper approvals and traceability.

Reporting Cadence

Maintain daily backlog andaged tasklists; work oldest items first.

Produce routine status reports (e.g., pending applications, terminations, exceptions) on a defined schedule.

Assignment Requirements

• Assignment length: Approximately 3–4 months.
• Schedule: Full-time, onsite work at a secure facility.
• Security: Successful completion of a comprehensive background check and all required high-clearance access screening.

Hourly Wage and Selection Process

• The pay for this contracted position is $35-$37 per hour, depending on experience.
• up to a 5% match for 401(k) retirement plan
• a comprehensive medical/health benefits package

Posted: 2026-07-27