Protective Proceedings Monitor

Colorado Judicial Branch; Fort Collins (CO); On-site; USD 53,000 - 78,000; Full time

Job summary

Colorado Judicial Branch seeks a position to monitor and track reporting requirements of court appointed guardians and conservators, assisting the Court in assessing guardian and conservator expenditures.

The role involves supervising guardianships and conservatorships for minors and vulnerable individuals, reviewing reports, and ensuring proper documentation and compliance. Strong attention to detail and ability to handle complex cases are essential.

Qualifications

• Bachelor’s degree in Psychology, Sociology, Financial or related field.
• Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
• 1 to 3 years of experience in social work or similar field.

Responsibilities

• Oversees guardianships and conservatorships for minors and individuals who are vulnerable due to health and mental reasons.
• Reviews annual and special reports for adult and minor wards subject to a guardianship or conservatorship. Reviews case documentation and issuing orders. Ensures all documentation is accurate and compliant.
• Maintains documents per records retention guidelines.
• Creates case files, processes clerk reviews, scans and uploads supporting documentation.
• Verifies math calculations, transfer of figures, reasonableness of expenses, and accounting of assets.
• Provides customer service to court visitors, courtroom staff, and members of the public.
• Tracks and monitors probate cases, including protective proceedings and estate.
• Performs other duties as assigned.

Education

Bachelor’s degree in Psychology, Sociology, Financial or related field

Job description

POSITION INFORMATION

Job Code: R43531

Full Time Salary Range: $53,497.68 - $77,571.00

FLSA Status: Exempt

Learn More About Employee Benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

Monitors and tracks reporting requirements of court appointed guardians and conservators. Assists the Court in assessing guardian and conservator expenditures.

Essential Functions

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Oversees guardianships and conservatorships for minors and individuals who are vulnerable due to health and mental reasons.


• Reviews annual and special reports for adult and minor wards subject to a guardianship or conservatorship. Reviews case documentation and issuing orders. Ensures all documentation is accurate and compliant. Maintains documents per records retention guidelines.


• Creates case files, processes clerk reviews, scans and uploads supporting documentation. Completes changes of venue requests, issues letters of appointment, and reviews and processes data integrity reports.


• Validates detailed and appropriate financial activity. Verifies math calculations, transfer of figures, reasonableness of expenses, and accounting of assets. Ensures complete accounting of the Respondent’s estate responsibly. Composes and issues orders or letters to correct deficiencies. Rejects pleadings that do not meet standards.


• Makes determinations regarding appointment of Personal Representatives. Composes and issues orders and letters when appropriate. Requests additional information from applicants to correct deficiencies as needed.


• Provides customer service to court visitors, courtroom staff, and members of the public. Answers questions and inquires and shares court and case information as appropriate via phone, email, and in person.


• Ensures compliance with new legislative and amendments and Chief Justice Directives (CJD). Attends monthly meetings with State Court Administrator's Office and annual meetings as outlined by CJD.


• Tracks and monitors all probate cases, including protective proceedings and estate. Schedules and addresses review dates, drafts issues to prevent delay of cases, and ensures all parties comply with issued orders.


• Performs other duties as assigned.

Essential Functions Cont.

Supervisor Responsibilities

Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is complex.

Human Collaboration

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have significant impact.

Freedom To Act & Impact Of Actions

Receives General Direction

Employee normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Impact of actions are moderate.

Knowledge & Skills

Advanced: Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.

Fiscal Responsibility

May assist in the collection of data in support of recommendations for functional area budget allocations. May monitor division or program/promotional level budget and expenditures.

Minimum Qualifications

Education and Experience Equivalency: Bachelor’s degree in the field of Psychology, Sociology, Financial or related field.

OR

Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.

Work Related Experience

1 to 3 years of experience in social work or similar field.

Licenses And Certifications

None.

Physical Effort Requirements

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only.

Work Environment

Good-Relatively free from unpleasant environmental conditions and/or hazards.

Work Location

Office or similar indoor environment; confined space.

Exposures

Individuals with high emotions; individuals who are hostile or irate; individuals with known violent backgrounds; communicable disease.