Administrative Coordinator (Office of Judicial Performance Evaluation)

Colorado Judicial Branch; Denver (CO); Hybrid; USD 65,000 - 94,000; Full time

Job summary

Colorado Judicial Branch is seeking an Administrative Coordinator to provide operational, digital, and administrative support to the Office of Judicial Performance Evaluation. You will manage the agency website, CRM data, coordinate meetings and trainings, support survey logistics, and use AI-assisted tools to streamline tasks.

Strong attention to detail, organization, digital proficiency, and confidentiality are essential as you support communications, data organization, and vendor coordination

Qualifications

• Education: High school diploma or GED; associate degree preferred in Office Administration, Communications, Business, IT, or related fields.
• Experience: Three years of administrative, program support, or office coordination experience.
• Substitution: Relevant coursework or vocational training may substitute year for year.

Responsibilities

• Executes internal communication plans to align with organizational goals.
• Provides technical, administrative, and project management support to judicial district administration.
• Participates in strategic planning for future court services and programs.

Education

High school diploma or GED

Associate degree preferred

Tools

CRM systems (Rosterfy/Salesforce)

WordPress/Drupal

Excel

CMS platforms

Job description

POSITION INFORMATION

Job Code: R41060

Full Time Salary Range: $64,702.68 - $93,818.88

FLSA Status: Exempt

Learn More About Employee Benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

Performs professional, technical, and analytical administrative coordination and project management work. Responsibilities will vary based on the needs of the unit but may manage projects related to space planning and facilities management, telecommunications and AV/IT implementation, statistical analysis and planning, operational and organizational assessments, contract administration and oversight, auditing and compliance reviews, and similar work under the direction of an Executive.

Additional Comments

The hiring range for this position is $5,300 to $5,900 per month.

Position Summary:

The Administrative Coordinator provides operational, digital, and administrative support to the Office of Judicial Performance Evaluation. Duties include managing the agency website, maintaining the stakeholder CRM, coordinating virtual and in person meetings and trainings, supporting survey logistics and vendor data organization, and using modern digital and AI assisted tools to streamline routine tasks. Work requires strong attention to detail, organization, digital proficiency, and strict judicial confidentiality.

Work Location & Remote Work:

Remote work is allowed per Judicial Branch policy when duties permit. On site attendance in Denver is required when requested or when tasks or meetings require in person participation.

Key Responsibilities

• Website & Digital Maintenance
• Update website content, including notices, agendas, reports, bios, and announcements.
• Ensure links, forms, and resources remain current.
• Prepare digital communications and stakeholder newsletters.
• Database Administration & Platform Coordination
• Maintain customer rosters, profiles, and records.
• Set up and monitor automated notifications, reminders, and distribution workflows.
• Serve as first line support for login or access issues.
• Generate reports, track attendance, and maintain data accuracy.
• Meeting & Training Logistics
• Coordinate logistics for in person meetings and trainings (rooms, venues, catering, AV, RSVPs).
• Support virtual trainings on Webex or Microsoft Teams, including chat monitoring and attendance logging.
• Prepare and adapt training decks, guides, and reference materials.
• Survey Support & Data Organization
• Assist with distributing surveys, tracking completion, and sending reminders.
• Organize incoming survey files, datasets, and summaries from vendors.
• File and store evaluation records per confidentiality and retention rules.
• Enter and organize survey results into spreadsheets, charts, and presentation materials.
• Office Technology & Administrative Efficiency
• Use approved automation tools, templates, and AI features to streamline routine tasks.
• Draft, proofread, and standardize communications, agendas, minutes, and checklists.

Minimum Qualifications

Education & Experience

• Education: High school diploma or GED; associate degree preferred in Office Administration, Communications, Business, IT, or related fields.
• Experience: Three years of administrative, program support, or office coordination experience.
• Substitution: Relevant coursework or vocational training may substitute year for year.

Knowledge, Skills, Abilities

• Software & Databases: Experience with CRMs or management systems such as Rosterfy or Salesforce.
• Digital Communication & CMS: Experience updating webpages (WordPress, Drupal) and supporting virtual meeting platforms.
• Data Hygiene: Strong Excel skills for lists, tables, and datasets.
• Professional Decorum: Ability to communicate professionally and maintain confidentiality.
• Modern Tools: Comfort learning and using productivity and automation tools.

Candidates may contact Bill DeLisio at [e-mail] with questions.

Essential Functions

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Executes internal communication plans to ensure alignment with organizational goals, employee needs, leadership goals, and workplace culture initiatives.
• Provides technical, administrative, and project management support to judicial district administration.
• Participates and contributes to strategic planning for future court services and programs. Assists with managing large improvement projects, including reviewing and selecting vendors, assigning tasks, scheduling and monitoring work, progress, and workflow, assessing the product, and establishing standards.
• Researches, analyzes, and recommend changes to the Administrative Authority. Compiles and analyzes data for planning purposes.
• Monitors accounting and purchasing functions in accordance with the department fiscal rules. Reconciles daily and monthly accounts, aides with case financials and balancing, manages operating budget, orders office supplies, and processes invoices.
• Coordinates travel arrangements in compliance with state and federal purchasing regulations, fiscal rules, and Chief Justice Directives.
• Assists with Human Resource functions, including benefits, Family Medical Leave, workers compensation, recruitment, time reporting, and personnel rules and policies. Helps address and resolve concerns from the public and employees.
• Liaises with other agencies regarding building and maintenance issues, parking, and employee facility access and identification. Coordinates with Courthouse Security about safety concerns, high-profile cases, surveillance, and emergency response protocols and planning.
• Manages vendor contracts. Renews contracts and assists with state and federal audits. Provides applicable documentation and response to questions regarding policies and procedures.
• May participate in general administrative functions of the unit such as finance, accounting, human resources, etc.
• Performs other duties as assigned.

Essential Functions Cont.

Supervisor Responsibilities:

Work requires providing guidance and the potential to oversee another employee. This position may oversee work quality, training, instructing and work assignments. The work performed by majority of employees is semi complex.

Human Collaboration

Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Interactions have limited impact.

Freedom To Act & Impact Of Actions

Employees normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Impact of actions are moderate.

Knowledge & Skills

Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.

Fiscal Responsibility

May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications

Education and Experience Equivalency:

High School diploma or G.E.D.

Work Related Experience

At least five (5) years of work-related experience in an administrative field.

Licenses And Certifications

None.

Physical Effort Requirements

Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:

Office or similar indoor environment.

Exposures

None.