Prospect Management Analyst

UMass Amherst Foundation; Hadley (MA); Hybrid; USD 65,000 - 72,000; Full time

Benefits offered by this job

20 vacation days

12 holidays

12 sick days

5 personal days

2 office closure days

4-day summer work week

401(k) plan with 10% match

Health insurance

16 weeks of paid parental leave

Job summary

The UMass Amherst Foundation is looking for a Prospect Management Analyst to join their team in Hadley, Massachusetts. This hybrid position involves maximizing fundraising potential, managing gift officer portfolios, and utilizing AI tools for analytics. The role requires strong communication and interpersonal skills, as well as proficiency in Microsoft Office.

Key responsibilities include supporting fundraising strategies, reviewing prospect pools, and optimizing portfolio productivity. The ideal candidate will have a Bachelor’s degree and at least two years of relevant experience. A commitment to diversity and inclusion is emphasized.

Qualifications

• Bachelor’s degree.
• 2+ years of experience in prospect research, prospect management and/or prospect development, or an equivalent combination of education and experience.
• Strong analytical skills, as well as written and verbal communication skills.
• Demonstrated comfort using AI tools to summarize, draft, or analyze, and a willingness to integrate them into daily work.
• Strong interpersonal skills with the ability to work within a customer service‑oriented environment.
• Experience with Microsoft Office suite, including Word, Excel, and PowerPoint.

Responsibilities

• Support prospect management strategies for fundraising colleagues.
• Build and maintain fundraiser portfolios.
• Review and manage prospect holding pools.
• Participate in portfolio review sessions.
• Evaluate portfolio productivity and fundraiser activities.
• Apply analytics to evaluate gift officer strategies.
• Use AI tools to identify patterns and refine output.
• Provide proposal-related support.
• Capture relationship management data into the donor database.
• Ensure confidentiality of donor information.
• Communicate effectively with fundraisers.
• Contribute to process improvement.
• Generate prospect lists for fundraisers.
• Assist in training student workers.

Job description

About The Role

Reporting to the Executive Director of Prospect Development, the Prospect Management Analyst is a member of a team responsible for maximizing the fundraising potential of portfolios, including the strategic alignment of gift officer portfolios, incorporating identified strategies and plans, progress tracking through the donor cycle, and accurate reporting towards goals, as well as managing a move management system to drive progress towards the successful completion of all planned solicitations.

Location

This is a full‑time hybrid position and is open to employees in select U.S. states: Massachusetts, New York, Connecticut, Rhode Island, New Jersey, and New Hampshire.

What You’ll Do

• In partnership with the Prospect Research team, provide support to inform prospect management strategies for fundraising colleagues.
• Build and maintain fundraiser portfolios, ensuring that top prospects are actively managed by fundraisers.
• Regularly review and manage prospect holding pools to determine when assignments to fundraisers are appropriate.
• Participate in and/or lead portfolio review sessions with fundraisers and prospect researchers.
• Implement methods to evaluate portfolio productivity and fundraiser activities/strategies.
• Apply analytics—portfolio metrics, productivity measures, and data visualization—to evaluate gift officer strategies and surface prospects ready for action.
• Use AI tools to identify patterns across portfolios, applying sound judgment to verify and refine AI‑generated output.
• Provide proposal‑related support to fundraisers, including proposal pipeline processes and development.
• Ensure the effective and timely capture of relationship management data, and its entry into the donor database, as appropriate.
• Exercise appropriate care with confidential donor information, including when using approved AI and analytics tools.
• Establish a strong partnership and open communication with fundraisers and other UMAF colleagues.
• Contribute to the improvement of processes and procedures for the prospect development team.
• Provide ad hoc prospect list generation for fundraisers to assist in identifying prospects ready for outreach or assignment.
• Assist with training and work oversight of student workers, as needed.
• Other duties as assigned. UMAF is building and growing, and this position will support those efforts with other duties as assigned from time to time.

Qualifications

• Bachelor’s degree.
• 2+ years of experience in prospect research, prospect management and/or prospect development, or an equivalent combination of education and experience.
• Strong analytical skills, as well as written and verbal communication skills.
• Demonstrated comfort using AI tools to summarize, draft, or analyze, and a willingness to integrate them into daily work.
• Strong interpersonal skills with the ability to work within a customer service‑oriented environment.
• Experience with Microsoft Office suite, including Word, Excel, and PowerPoint.

Preferred Qualifications

• 2+ years of experience in prospect development.
• Experience working in a large university.
• Familiarity with Salesforce and Tableau; comfort pulling and shaping data (Salesforce reports, basic querying).
• Fluency with AI tools in an advancement context—able to write effective prompts, evaluate and refine outputs, and judge when AI is and isn’t the right tool for a task.

Note: We’re passionate about building a diverse team. If your experience is close, but not an exact match, please consider applying. Experience comes in many forms, and skills are transferable. We know that diverse teams make better decisions and deliver better results, which is why we’re committed to adding new perspectives and encourage everyone to apply.

Benefits

• 20 vacation days, 12 holidays, 12 sick days, 5 personal days, and 2 office closure days.
• 4‑day summer work week.
• 401(k) plan. You contribute 5% and receive a 10% match.
• Health insurance packages for medical, dental, and vision.
• 16 weeks of paid parental leave to use within 1 year of childbirth. An additional 6 weeks available for the birthing parent. Part‑time work for full‑time pay for the first 4 weeks post parental leave.

Proposed Annual Salary Range

$65,000 - $72,000

Diversity, Equity, and Inclusion

At the UMass Amherst Foundation, we understand the value that diversity, equity, and inclusion bring to our workplace, our constituents, and our community. We welcome and value diversity in all its forms and recognize that a diverse and inclusive team strengthens our work and advances our mission. We recognize that the benefits of a diverse team are fully realized when people of all races, gender identities, ages, ethnicities, cultural heritages and nationalities; educational backgrounds; religious and political beliefs; sexual orientations; abilities; and socioeconomic and veteran status are valued, respected, and included at every level. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact careers@uma‑foundation.org to request accommodation.

Our Values

• Connection: Build meaningful relationships rooted in trust, respect, and belonging.
• Courage: Show up with integrity, embrace challenges, and lead through uncertainty.
• Curiosity: Commit to learning—for yourself and others—and create a culture where everyone can thrive.