Proposals & Project Coordination Specialist

Partner Engineering and Science, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Vacation and sick time

401(k) plan with company match

Job summary

Partner Engineering & Science, Inc. is seeking a Business Services Coordinator to support the Accessibility Practice, coordinating proposals, quotes, request intake, and project tracking.

This role ensures complete project information, organized workflows, and effective assignment and execution across internal teams. You will be the primary contact for service requests, track deadlines, fees, and status, escalate issues to leadership, and help maintain consistent processes.

Qualifications

• Experience in business services, project coordination, proposal coordination, operations, or a similar support role.
• Ability to manage multiple requests, deadlines, and follow-ups in a high-volume environment.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication.
• Ability to identify missing information, follow through consistently, and elevate appropriately.
• Comfort working with relationship managers, project managers, technical professionals, and cross-functional teams.
• Proficiency with Microsoft 365 applications and the ability to learn internal proposal, project, and tracking systems.
• Sound judgment when handling client-sensitive information, competing priorities, and incomplete requests.

Responsibilities

• Serve as the primary point of contact for accessibility service requests from internal teams.
• Prepare and coordinate quotes and proposals using approved templates and fee guidelines.
• Track incoming requests, proposal status, deadlines, fees, and follow-up activities.
• Collect, verify, and maintain required project intake information.
• Follow up on missing information and ensure requests are complete before routing.
• Coordinate project intake and provide assignment teams with accurate request details.
• Maintain visibility of proposal activity, workloads, deadlines, and project status.
• Escalate scope, fee, schedule, staffing, or technical questions to practice leadership.
• Support consistent workflows and efficient project assignment processes.
• The Business Services Coordinator supports intake and routing but does not independently select technical staff or override workload and assignment decisions made by the designated intake owner.
• The position does not perform technical accessibility assessments, code interpretation, technical quality control, or final technical review.

Skills

Business services

Project coordination

Proposal coordination

Operations support

Microsoft 365

Tools

Microsoft 365

Job description

Partner Engineering & Science, Inc. is seeking a Business Services Coordinator to support the Accessibility Practice, coordinating proposals, quotes, request intake, and project tracking.

This role ensures complete project information, organized workflows, and effective assignment and execution across internal teams. You will be the primary contact for service requests, track deadlines, fees, and status, escalate issues to leadership, and help maintain consistent processes.