Proposals & Admin Coordinator - Civil Engineering (VA)

DesignForce; Virginia; On-site; USD 40,000 - 60,000; Full time

Job summary

DesignForce is seeking an Administrative & Proposal Coordinator to join our Fairfax or Woodbridge, Virginia offices. The role focuses on coordinating proposals with Engineering staff, keeping facilities running smoothly, and supporting marketing and HR activities.

The ideal candidate will have excellent communication, strong attention to detail, and the ability to collaborate across departments. Local travel for occasional tasks may be required.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail with the ability to review documents for accuracy and consistency.
• Prior experience in an AEC firm is a plus.
• Experience with Smartsheet and Deltek is a plus.

Responsibilities

• Coordinate and prepare proposals with Engineering staff.
• Assist with day-to-day facility management tasks and office operations.
• Answer phones, greet guests, and manage firm correspondence.
• Order office supplies and coordinate with vendors for equipment and service needs.
• Maintain a clean, organized office environment for staff and clients.
• Assist with lot research, maps, and public records for projects.
• Support marketing efforts, including campaigns and website updates.
• Provide onboarding and HR support for new hires processes.
• Collaborate with project managers to ensure timely task execution.

Skills

Communication

Detail-oriented

Interpersonal skills

Tools

Smartsheet

Deltek

Job description

DesignForce is seeking an Administrative & Proposal Coordinator to join our Fairfax or Woodbridge, Virginia offices. The role focuses on coordinating proposals with Engineering staff, keeping facilities running smoothly, and supporting marketing and HR activities.

The ideal candidate will have excellent communication, strong attention to detail, and the ability to collaborate across departments. Local travel for occasional tasks may be required.