Proposal Writer I

ARUP Laboratories, Inc; Salt Lake City (UT); On-site; USD 55,000 - 75,000; Full time

Job summary

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory based in Salt Lake City, Utah. We seek a proactive Proposal Writer to craft responses to customer RFPs, bids, and information requests, collaborating with leadership, sales, and SMEs to develop compelling proposals that align with corporate standards.

You will edit, organize, and format proposals, ensuring compliance with client requirements and branding, while managing multiple proposals with strong time

Qualifications

• Bachelor’s degree in English, communications, technical writing or similar discipline, or an equivalent combination of formal college‑level education and specific experience in proposal writing.

Responsibilities

• Assist in the proposal process from start to finish, identifying requirements, creating/writing content, compiling supporting documents, packaging and submitting final proposals.

Skills

Proposal writing

Project management

Copy editing

Independent work

Education

High School Diploma

Bachelor's in Communications/related field

Bachelor's in English/related field

Tools

Desktop publishing software

Proposal writing software

Job description

Building 560, 560 Komas Drive, Salt Lake City, UT 84108, USA.

Schedule : Monday - Friday (40 hrs/wk)
8:00 AM - 4:30 PM

Department : Corp Marketing and Public Relations - 931

Primary Purpose :

Under the guidance of Senior Proposal Writers and manager, responsible for crafting response to customer Request for Proposal (RFPs), bids, and other customer inquiries. Collaborates effectively with cross‑functional teams, leadership, and internal stakeholders to develop compelling responses to retain and win new business. Writes and reviews proposals to ensure they are top quality, organized logically, and written in adherence to corporate standards. Uses excellent project and time management skills to meet Request for Proposal (RFP) requirements. Writes and reviews additional documentation as required including offer letters, executive summaries, value statements, and responses to basic requests for information.

About ARUP :

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions

• Assist in the proposal process from start to finish, including identifying requirements, creating/writing content, compiling supporting documents, packaging and submitting final proposals.
• Facilitate meetings with leadership, sales, internal stakeholders, and subject matter experts to translate requirements into proposal responses.
• Craft concise and persuasive content that effectively communicates our value proposition and differentiators.
• Ensure all proposals comply with client requirements and align with corporate messaging and style guide / branding policy.
• Support Senior Proposal Writers to manage multiple proposals simultaneously, prioritize tasks effectively, and meet deadlines consistently.
• Work with the proposal team and Marketing designers to develop visually compelling graphics.
• Research bid‑specific, client‑specific, or industry‑specific information to enhance proposal responses.
• Compile and submit questions to clarify proposal requirements, content, and/or deadlines.
• Provide copy‑editing for other writers on the team.
• Ensure required approvals and reviews are completed, including thorough editing of final documents for accuracy, cohesiveness and organization of responses, content flow, and grammatical accuracy.
• Under the guidance of Senior Proposal Writers, maintain boilerplate content, past performance, and other resources to streamline the proposal development process.
• Conduct post‑submission debriefing and analyze proposal outcomes to capture customer feedback, areas for improvement and best practices.
• Exercise considerable judgement and maintain confidentiality.
• Other duties as assigned.

Physical & Other Requirements

• Stooping: Bending body downward and forward by bending spine at the waist.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.
• Communicate: Frequently and effectively communicate with others.
• PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.
• ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Fine Motor Control: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.
• Color Vision: Perception of and ability to distinguish colors.
• Stationary Position: Must be able to remain in a stationary (standing/seated) position majority of the time.

Education

• High School Diploma or Equivalent or better.
• Bachelor's Degree or better in Communication or related field.
• Bachelor's Degree or better in English or related field.

Experience

• Bachelor’s degree in English, communications, technical writing or similar discipline, or an equivalent combination of formal college‑level education and specific experience in proposal writing.
• OR Associate’s degree in English, communications, technical writing or similar discipline and two (2) years of applicable work experience or an equivalent combination of formal college‑level education and specific experience in proposal writing.
• OR High School diploma or equivalent and four (4) years’ applicable work experience or an equivalent combination of formal college‑level education and specific experience in proposal writing.
• Outstanding project management skills, including ability to oversee multiple projects concurrently.
• Ability to work independently with minimal supervision or oversight in a deadline‑driven environment.

Preferred Experience

• Bachelor’s degree in English, Journalism, Communications, Technical Writing, or related field.
• Proficiency with desktop publishing and proposal writing software.

Licenses & Certifications

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.