Proposal Writer Career at Pritchard Industries $85K

Pritchard Industries; United States; Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health benefits package

Disability insurance

Flexible remote work

Paid holidays and vacation

401K

Job summary

Pritchard Industries, Inc. is seeking a Proposal Writer for a fully remote position within the US, aligned with Central or Eastern time zones. The role blends strategic communication, business development, and content strategy to win government contracting and B2B opportunities.

You will develop proposals, craft executive summaries, manage deadlines, and ensure compliance with RFP guidelines. A minimum of 3 years of proposal writing and knowledge of MS Office are required.

Qualifications

• Bachelor's degree in English, Communications, Marketing, Business, or related field.
• Proven experience as a Proposal Writer or in similar role.
• Experience with the facility services industry.
• Strong writing, editing, and proofreading skills.
• Familiarity with proposal formatting and design best practices.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Ability to work under pressure and meet tight deadlines.
• Experience with proposal software or tools is a plus.

Responsibilities

• Collaborate with cross-functional teams to gather information for proposal content.
• Translate technical and business information into clear, persuasive language.
• Write and edit proposal content, including executive summaries and budgets.
• Tailor proposals to client needs and requirements.
• Develop messaging to address client pain points and objectives.
• Format and design visually appealing proposal documents.
• Review content for accuracy, clarity, and consistency.
• Verify compliance with RFP guidelines and requirements.
• Conduct research to support proposal arguments.
• Prioritize and manage multiple proposal projects to meet deadlines.
• Maintain a repository of proposal content and templates.

Skills

Proposal writing

Content strategy

RFP process

Cross-functional collaboration

Deadline management

Business development

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Proposal Writer Career at Pritchard Industries $85K — Remote

This Proposal Writer role at Pritchard Industries sits at the intersection of strategic communication, business development, and content strategy — a valuable skill set that transfers across industries. The facility services sector is a niche worth noting: RFP-heavy industries like FM, B2B services, and government contracting place premium value on experienced proposal writers.

Compensation context: The $65K–$85K range is slightly below market median for mid-level proposal writers in the US (Glassdoor/LinkedIn data puts the national median around $75K–$95K for 3+ years experience). However, for a fully remote role in a non-tech industry, it's competitive — particularly if you're based in a lower cost-of-living region.

• RFP response strategy — highly transferable to government contracting, consulting, and SaaS
• Cross-functional stakeholder management and deadline-driven project coordination
• Visual communication and document design in Microsoft Office
• Industry expertise in facility services (a large, stable B2B market)

Green flags: Fully remote, clear scope of responsibilities, established company with real career growth potential, comprehensive benefits including disability and FSA.

Yellow flags: No mention of proposal software tools (Loopio, Proposify, RFPIO) beyond "familiarity is a plus" — suggests a potentially lean or maturing proposal function. The role may involve building processes from scratch, which is either an opportunity or a challenge depending on your preference. No mention of team size or reporting structure.

Best suited for writers looking to specialize in B2B proposal management and grow toward a Proposal Manager or Director of Business Development track.

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people.

Learn more

Replay

Learn more

We are seeking an initiative-taking and experienced Proposal Writer. As the Proposal Writer, you will play a crucial role in crafting compelling proposals that highlight our company's capabilities and expertise to potential clients. Your ability to synthesize complex information, tailor content, and communicate value propositions effectively will directly contribute to our success in securing new business opportunities.

This is a 100% remote role but must reside in the central or eastern time zones.

Responsibilities

Proposal Development

• Collaborate with cross-functional teams, including sales, marketing, subject matter experts, and management, to gather necessary information for proposal content.
• Translate technical and business information into clear, persuasive, and client-focused language.
• Minimum 3 years of proposal writing experience.

Content Creation

• Write and edit proposal content, including executive summaries, project descriptions, methodologies, timelines, budgets, and other relevant sections.
• Ensure that proposals are tailored to the specific needs and requirements of each client or project.

Strategic Messaging

• Develop a deep understanding of client pain points, objectives, and industry trends to craft persuasive value propositions.
• Tailor messaging to highlight the unique benefits our company offers to address client challenges.

Formatting and Design

• Create visually appealing and well-organized proposal documents that are consistent with company branding guidelines.
• Use graphics, charts, and visuals to enhance the presentation of complex information.

Quality Assurance

• Review and proofread proposal content to ensure accuracy, clarity, and consistency.
• Verify compliance with RFP (Request for Proposal) guidelines and requirements.

Research and Analysis

• Conduct research to gather relevant data, statistics, case studies, and market insights to support proposal arguments.
• Analyze client needs and competition to formulate effective proposal strategies.

Deadline Management

• Prioritize and manage multiple proposal projects simultaneously, adhering to tight deadlines.
• Coordinate with team members to ensure timely completion of all proposal components.

Knowledge Management

• Maintain a repository of proposal content, templates, case studies, and references for future use.
• Continuously update and refine content based on feedback and industry changes.

Collaboration and Communication

• Foster open communication with internal stakeholders to gather accurate and up-to-date information.
• Participate in meetings and discussions to understand project requirements and client expectations.

Qualifications

• Bachelor's degree in English, Communications, Marketing, Business, or a related field.
• Proven experience as a Proposal Writer or in a similar role.
• Experience with the facility services industry.
• Strong writing, editing, and proofreading skills.
• Excellent attention to detail and ability to synthesize complex information.
• Familiarity with proposal formatting and design best practices.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Ability to work well under pressure and meet strict deadlines.
• Strong organizational and project management skills.
• Excellent communication and collaboration abilities.
• Familiarity with proposal software or tools is a plus.
• Salary range: $65,000 – $85,000 based on experience.
• 100% Remote in the Central or Eastern Time Zones only.
• Paid holidays and vacation time
• Health Benefits Package
• Ancillary benefits — Life insurance, Long Term Disability, FSA, and Dependent Spending Care
• 401K
• Opportunity for growth

Pritchard Industries participates in E-Verify.

Is this Proposal Writer role truly fully remote? Yes, the role is 100% remote. However, candidates must reside in the US Central or Eastern time zones, and Pritchard Industries participates in E-Verify, meaning you must be legally authorized to work in the United States. What is the salary range for this Proposal Writer position? The salary range is $65,000 to $85,000 per year, based on experience. The role also includes a full benefits package with health insurance, 401K, paid holidays, life insurance, and FSA. How much proposal writing experience is required? A minimum of 3 years of proposal writing experience is required, along with a bachelor's degree in English, Communications, Marketing, Business, or a related field. Is experience in the facility services industry required? Experience with the facility services industry is listed as a qualification, suggesting it is preferred. It is not explicitly marked as mandatory, but familiarity with the sector would be a strong advantage. What tools or software are needed for this role? Proficiency in Microsoft Office (Word, Excel, PowerPoint) is required. Familiarity with dedicated proposal software or tools such as Loopio or Proposify is listed as a plus, but not mandatory.

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