Proposal Writer

AET Federal Inc.; Vienna (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k) matching

Dental insurance

Great Work Environment

Work-Life Balance

Career Advancement Opportunities

Job summary

AET Federal Inc. is seeking a Proposal Coordinator/Writer to own the end-to-end proposal process for federal and commercial solicitations. This on-site role in Tysons, VA focuses on writing, coordination, compliance, and submission support within a small team.

The ideal candidate has 3+ years in proposals or GovCon, with strong writing, editing, and organizational skills. Proficiency in MS Office and the ability to work closely with leadership and SMEs is essential.

Qualifications

• Bachelor's Degree or higher required.
• 3+ years of proposal, GovCon, government contracting, or related experience.
• Knowledge of proposal and government contract verbiage, processes, and BD methodology.
• Experience writing government proposals: RFI, RFP, RFQ.
• Strong verbal and written communication skills.
• Excellent attention to detail, organization, and proofreading.
• Ability to manage multiple priorities and deadlines in a fast-paced, small team.
• Must be able to commute and work on-site at AET Federal's Tysons, VA location.

Responsibilities

• Draft, edit, and refine proposal content across technical, management, and corporate sections.
• Track proposal schedules, milestones, deadlines, and deliverables.
• Coordinate inputs from internal contributors and SMEs for timely, compliant submissions.
• Develop and maintain compliance matrices and checklists.
• Organize proposal files, templates, and maintain version control.
• Ensure proposals meet formatting, page limits, and submission requirements.
• Identify compliance gaps and risks and communicate with leadership.
• Assist in developing proposal templates and content libraries.
• Communicate status, priorities, and risks with leadership.
• Prepare final draft packages and RFI/RFP/RFQ responses.
• Produce capability statements and past performance materials.

Skills

Proposal writing

Editing

Compliance

Organization

Team collaboration

Education

Bachelor's Degree or higher

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Job Summary

We are seeking a

Benefits

• Health insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Dental insurance

Job Summary

We are seeking a Proposal Coordinator/ Writer to join the team! The Project Coordinator provides proposal writing from start to finish of its development and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. This role is designed for a small, fast-paced team environment and focuses on proposal writing, organization, compliance, and submission support within a full-time capacity and is a fully on-site position based out of our Tysons, VA office.

Responsibilities

• Proposal Writing & Editing
  • Draft, edit, and refine proposal content, including technical, management, and corporate sections, based on provided guidance and inputs
  • Incorporate, track, and reconcile feedback from leadership and subject matter experts (SMEs)
  • Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities
  • Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections
  • Responsible for drafting/ writing all RFI, RFP, and RFQ write-ups from start to submission solely
• Proposal Coordination & Support
  • Track proposal schedules, milestones, deadlines, and required deliverables
  • Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions
  • Develop and maintain compliance matrices and checklists to ensure solicitation requirements are met
  • Organize proposal files, templates, and maintain version control throughout the proposal lifecycle
• Compliance & Quality Control
  • Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements
  • Perform quality control checks for grammar, formatting, consistency, and completeness
  • Identify and flag compliance gaps, risks, or missing information to leadership
• Process Improvement & Organization
  • Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate materials
  • Identify, recommend, and promote innovative and efficient methods to improve proposal and business development processes
  • Support light process improvements appropriate for a small team environment
  • Maintain organized records of submitted proposals and supporting documentation
• Communication & Collaboration
  • Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs
  • Participate in proposal-related meetings as needed within part-time hours
  • Work collaboratively with a small team while managing assigned tasks independently
• Deliverables
  • Proposal submission logs and organized proposal files
  • Proposal schedules, compliance matrices, and checklists
  • Drafted and finalized proposal sections and completed submission packages
  • Proposal templates, content libraries, and reusable materials
  • RFI, RFP, and RFQ responses
  • Capability statements, past performance materials, and other business development deliverables

Qualifications

• Bachelor's Degree or higher
• 3+ years of proposal, GovCon, government contracting, or related experience
• Prior knowledge of proposal and government contract verbiage, processes, and business development methodology
• Previous experience writing government proposals, including RFI, RFP, and RFQ responses
• Strong verbal and written communication skills
• Excellent attention to detail, organization, and proofreading skills
• Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment
• Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint
• Ability to work independently and collaboratively with leadership and SMEs
• Ability to commute and work on-site at AET Federal's designated work location

Benefits/Perks

• Great Work Environment
• Work-Life Balance
• Career Advancement Opportunities