Proposal Writer

Worldwide Flight Services (WFS); Hempfield Township (Westmoreland County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Pay advances via DailyPay

On the spot awards

Medical options

Travel discounts

Wellness programs

401k

Internal mobility

Job summary

Worldwide Flight Services (WFS) in the United States seeks an Experienced Proposal Writer to drive responses to RFPs, RFQs, and RFIs for airport operations and maintenance contracts, focusing on BHS, PBB, O&M, and GSE services. Translate operational and technical inputs into compliant, persuasive narratives.

You will collaborate with operations, engineering, safety, HR, and BD leadership, manage deadlines, maintain content libraries, and support post‑submission activities.

Qualifications

• 3–5+ years of professional proposal writing or technical writing experience, preferably supporting public‑sector, municipal, or government contracts.
• Demonstrated ability to produce clear, concise, persuasive, and compliant proposal content under deadline pressure.
• Strong understanding of RFP response processes, compliance matrices, and evaluation criteria.

Responsibilities

• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation factors, instructions, and compliance elements.
• Lead or support the full proposal lifecycle: kick‑off, strategy sessions, content planning, drafting, reviews, production and submission.
• Write, edit, and refine proposal sections including executive summaries, technical approaches, staffing and organizational plans.
• Collaborate with operations, engineering, safety, HR, and BD leadership to gather inputs and shape win themes.
• Ensure 100% compliance with requirements, formatting, page limits, and branding guidelines.
• Maintain reusable content libraries, past performance databases, and boilerplate materials.
• Support post‑submission activities, including clarifications and BAFO responses.
• Track deadlines and coordinate inputs under tight procurement timelines.

Skills

Proposal writing

Technical writing

Editing

Attention to detail

Deadline management

Education

Bachelor's degree in English/Communications

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Adobe Acrobat

Job description

Take a Huge step in your career and join Worldwide Flight Services. WFS employs over 22,200 of the finest professionals in ground handling across a global network of more than 170 locations and 22 countries on five continents. A career with us opens up a world of opportunities to develop your existing skills, to learn new skills, and to experience working with different customers and cultures with the sole aim of always delivering a world‑class service. WFS provides a full‑service capability that includes Aviation cargo, Airline passenger, and Aviation ramp services. Our team of people is highly trained, highly skilled, and confident airport service professionals who are supported by local training and development. We are passionate, capable, and always willing to explore new opportunities presented by customers all over the world.

About WFS

Join our Worldwide Flight Services and Oxford family and contribute to the timely delivery of cargo shipments, luggage, business to customer delivery, and on‑time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations, 27 countries, and on 5 continents. Are you ready to take off on your next career with us?

Job Summary

Experienced Proposal Writer to support business development efforts for airport operations and maintenance contracts. The role focuses on developing compliant, compelling, and competitive responses to Requests for Proposals (RFPs), RFQs, and related solicitations from airport authorities, airlines, and government entities. Primary service areas include baggage handling systems (BHS), passenger boarding bridges (PBB), ramp operations & maintenance (O&M), and ground support equipment (GSE) services. The ideal candidate will translate operational expertise, technical approaches, staffing plans, and past performance into clear, persuasive narratives that align with evaluation criteria and win themes.

Salary

60k to 80k

Opportunity to grow with this role!

Responsibilities

• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation factors, instructions, and compliance elements; develop and maintain compliance matrices and annotated outlines.
• Lead or support the full proposal lifecycle: kick‑off, strategy sessions, content planning, drafting, internal reviews (color team reviews), production, and submission.
• Write, edit, and refine proposal sections including executive summaries, technical approaches, management and quality plans, staffing and organizational plans, transition plans, past performance narratives, and resumes.
• Collaborate closely with subject matter experts (operations, engineering, safety, HR, finance), capture managers, and business development leadership to gather accurate inputs and shape win themes
• Ensure 100% compliance with solicitation requirements, formatting standards, page limits, and branding guidelines while producing professional, high‑quality documents.
• Maintain and improve reusable content libraries, past performance databases, and boilerplate materials.
• Support post‑submission activities, including clarifications, BAFO responses, and oral presentation preparation as needed.
• Track deadlines, manage version control, and coordinate multi‑stakeholder inputs under tight timelines typical of airport authority procurements.

Minimum Requirements

• 3–5+ years of professional proposal writing or technical writing experience, preferably supporting public‑sector, municipal, or government contracts.
• Demonstrated ability to produce clear, concise, persuasive, and compliant proposal content under deadline pressure.
• Strong understanding of RFP response processes, compliance matrices, and evaluation criteria.
• Excellent writing, editing, proofreading, and organizational skills with meticulous attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative tools (SharePoint, Adobe Acrobat, etc.). Experience with proposal management software is a plus.
• Ability to quickly learn technical and operational subject matter (airport systems, maintenance practices, staffing models, safety/regulatory requirements) and translate it into accessible narrative

Preferred Skills

• Bachelor's degree in English, Communications, Journalism, Business, Technical Writing, or a related field (or equivalent professional experience).
• Familiarity with Shipley or similar proposal development methodologies.

Physical Requirements/Working Conditions

This role requires the ability to remain in a stationary position for extended periods, operate a computer and office equipment, communicate effectively, and occasionally move items up to 20 pounds. Mainly sitting at a computer, minimal travel (overnight for airport meetings, conferences), walking airports on tours for 1‑3 hours once or twice monthly. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Perks & Benefits

• Want your pay in advance? Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part‑time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
• Want to invest in your future? 401k program offered!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.