Proposal Coordinator

JDL Search Partners; Boston (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

JDL Search Partners in Boston seeks a Marketing/Graphic Design professional to support Work Acquisition and Pursuits. You will manage SOQ/RFP layout in InDesign, maintain resumes, templates, and the content library, and design graphics for proposals and social media.

Collaboration with Marketing and technical staff is essential to deliver polished, client-ready materials. The role requires a Bachelor’s degree in Marketing, Communications, Graphic Design or related field and 2+ years in the AEC

Qualifications

• Bachelor’s degree in Marketing, Communications, Graphic Design or related field.
• Strong proficiency in Adobe InDesign (required) and Microsoft Office.
• 2+ years of experience in the AEC industry.
• Graphic design capabilities strongly preferred, with a portfolio of work samples.
• Experience with Unanet or a comparable CRM preferred.
• Exceptional attention to detail and a commitment to quality and consistency.
• Demonstrated ability to manage multiple deadlines and shifting priorities.
• Strong written and verbal communication skills and a collaborative approach.
• Ability to work effectively with both creative and technical colleagues.
• A desire to learn and assume increasing responsibility over time.
• Mentorship: Direct training from the professionals who lead our pursuits, as well as the company’s leadership
• Impact: Your work contributes directly to proposals that win projects across three demanding sectors
• Collaboration: A close-knit team where individual contributions are recognized
• Growth: Meaningful opportunities for advancement as the team evolves

Responsibilities

• Work Acquisition and Pursuits (primary focus)
• Support the production of SOQ and RFP responses, including layout, formatting, and assembly, all in Adobe InDesign
• Support the entire pursuit process, from kick off meeting through interview stages
• Enter and track opportunities in our CRM database (Unanet), ensuring pipeline data remains accurate and current
• Content Library
• Maintain staff resumes and bios, keeping them current, consistent, and tailored to each pursuit so that the most relevant experience is presented to clients
• Manage the project sheet and project profile library, ensuring our content is up to date and formatted to company standards
• Maintain InDesign and Powerpoint templates for Marketing team, and Microsoft Office templates for Project Management staff
• Marketing Support
• Design graphics for proposals, presentations, social media, advertising opportunities, and other marketing needs
• Assist with brand management to ensure consistency in visual identity, voice, and messaging across all channels
• Develop and/or revise collateral materials for the market sectors we serve, our clients, and our staff
• Collaborate closely with all members of the Marketing team and with technical staff to gather project information, photography, and supporting details

Skills

Adobe InDesign

Microsoft Office

Graphic design

Written communication

Education

Bachelor’s degree in Marketing, Communications, Graphic Design or related field

Tools

Unanet

Job description

• Work Acquisition and Pursuits (primary focus)
• Support the production of SOQ and RFP responses, including layout, formatting, and assembly, all in Adobe InDesign
• Support the entire pursuit process, from kick off meeting through interview stages
• Enter and track opportunities in our CRM database (Unanet), ensuring pipeline data remains accurate and current
• Content Library
• Maintain staff resumes and bios, keeping them current, consistent, and tailored to each pursuit so that the most relevant experience is presented to clients
• Manage the project sheet and project profile library, ensuring our content is up to date and formatted to company standards
• Maintain InDesign and Powerpoint templates for Marketing team, and Microsoft Office templates for Project Management staff
• Marketing Support
• Design graphics for proposals, presentations, social media, advertising opportunities, and other marketing needs
• Assist with brand management to ensure consistency in visual identity, voice, and messaging across all channels
• Develop and/or revise collateral materials for the market sectors we serve, our clients, and our staff
• Collaborate closely with all members of the Marketing team and with technical staff to gather project information, photography, and supporting details

QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, Graphic Design or related field
• Strong proficiency in Adobe InDesign (required) and Microsoft Office
• 2+ years of experience in the AEC industry
• Graphic design capabilities strongly preferred, with a portfolio of work samples
• Experience with Unanet or a comparable CRM preferred
• Exceptional attention to detail and a commitment to quality and consistency
• Demonstrated ability to manage multiple deadlines and shifting priorities
• Strong written and verbal communication skills and a collaborative approach
• Ability to work effectively with both creative and technical colleagues
• A desire to learn and assume increasing responsibility over time
• Mentorship: Direct training from the professionals who lead our pursuits, as well as the company’s leadership
• Impact: Your work contributes directly to proposals that win projects across three demanding sectors
• Collaboration: A close-knit team where individual contributions are recognized
• Growth: Meaningful opportunities for advancement as the team evolves